Office Administrator

Position Title Office Administrator Department Administration Reports To Office Manager Location MANJERI MALAPPURAM Employment Type Full-time Position Summary The Office Administrator is responsible for ensuring the smooth and efficient operation of the office by providing administrative support managing office resources and coordinating various office activities This role is pivotal in maintaining a productive and organized work environment Key Responsibilities Administrative Support Answer and direct phone calls emails and other correspondence Schedule and coordinate meetings appointments and travel arrangements for executives and staff Prepare and distribute memos reports and other documents as required Maintain an organized filing system for important and confidential company documents Office Management Oversee the maintenance and cleanliness of the office environment Order and manage office supplies ensuring inventory is stocked and cost-effective Coordinate with IT support to ensure all office equipment is functioning properly Handle minor office repairs and liaise with building management for larger maintenance issues Financial Administration Assist in the preparation and monitoring of the office budget Process invoices receipts and other financial documents Track expenses and prepare expense reports for reimbursement Human Resources Support Assist with onboarding new employees including preparing workstations and necessary documentation Maintain employee records and handle confidential information with discretion Support the organization of company events meetings and training sessions Communication and Coordination Serve as a point of contact for internal and external stakeholders Facilitate effective communication within the office and between departments Coordinate with external vendors and service providers Project Assistance Provide administrative support for special projects and initiatives Conduct research compile data and prepare reports for management as needed Qualifications Education High school diploma or equivalent required Associate s or Bachelor s degree in Business Administration or related field preferred Experience Minimum of 2-3 years of experience in an administrative or office management role Skills Excellent organizational and multitasking abilities Strong written and verbal communication skills Proficiency in Microsoft Office Suite Word Excel PowerPoint Outlook Ability to handle sensitive information with confidentiality and professionalism Attention to detail and problem-solving skills Familiarity with office management procedures and basic accounting principles Attributes Friendly and professional demeanor Proactive and able to work independently with minimal supervision Strong interpersonal skills and ability to work well in a team environment Flexibility and adaptability to changing priorities and deadlines Working Conditions Office environment with standard working hours Occasional overtime may be required during peak periods or special projects Job Type Full-time Pay 15 000 00 - 20 000 00 per month Schedule Day shift Experience total work 1 year Preferred Work Location In person