Administrative Specialist

4 weeks ago

Malappuram, Kerala, India Ebullient Securities Full time

Responsibilities

  • Manage day-to-day administrative operations of the office
  • Oversee procurement and inventory of office supplies and assets
  • Liaise with external vendors, service providers, and building management
  • Ensure smooth functioning of facilities, equipment, and utilities
  • Maintain records of bills, payments, petty cash, and vendor contracts
  • Coordinate company travel, accommodations, and meeting logistics
  • Maintain accurate documentation and filing systems (physical & digital)
  • Assist HR with onboarding/offboarding, employee attendance, and leave tracking
  • Ensure compliance with company policies and support internal audits
  • Supervise housekeeping and ensure the office environment is clean and professional
  • Support internal teams with logistics for events, trainings, or reviews

Requirements:

  • Graduate in any discipline (Bachelor's degree required)
  • 3–5 years of proven experience in office administration or operations
  • Proficient in MS Office Suite (Word, Excel, Outlook)
  • Excellent organizational, coordination, and communication skills
  • Strong problem-solving abilities and attention to detail
  • Ability to handle confidential information with discretion
  • Experience in working with finance, HR, or compliance teams is an added advantage.

Preferred Skills:

  • Basic knowledge of office budgeting and vendor negotiations
  • Familiarity with office management software or ERP systems
  • Comfortable working in a fast-paced and deadline-driven environment

Qualifications

  • Bachelor's degree or equivalent experience
  • Strong interpersonal, customer service and communication skills
  • Ability to multitask

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