Facility Executive

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Facility Executive We are seeking a detail-oriented and proactive Facilities and Administrative Support Specialist to join our team The ideal candidate will be responsible for managing a wide range of administrative tasks and providing excellent support to ensure smooth operations of our office facilities Key Responsibilities Helpdesk Management Answer helpdesk calls and emails providing professional and polite guidance to employees Follow up on service requests and ensure timely completion Facility Coordination Coordinate with internal teams for meeting arrangements including AV equipment setup Manage access card activation deactivation and special requests with BMS room Oversee pantry and stationery supplies including monthly indents and food coupon orders Event Management Plan and coordinate internal events trainings town halls and team meetings Arrange pantry services packed lunches or buffet setups for events as required Administrative Support Assist with general administrative activities as needed Manage lost and found items and maintain records Issue new joiner kits Sodexo cards food coupons and vehicle passes Prepare covering letters and invitation letters for business travel Vendor Management Coordinate with service partners Terrier CIEL Timesol Medifit Printfield for invoice submissions and payments Verify service partner attendance and ensure timely salary payments Maintain and update background verification records for service partners Compliance and Reporting Support NON GSC site compliance and improve overall compliance scores Contribute to Monthly Management Reports Assist with Innovare compliance including pre-mock audits and document submissions Inventory Management Conduct monthly stationery and pantry stock audits Update stationery and pantry stock on a daily basis Miscellaneous Manage exit employee details and update NDC Oversee weekend deep cleaning activities and report to managers Book meeting rooms as requested by employees Support offsite events as per client requirements Prepare invoices for packed lunches and ODC orders Qualifications Bachelor s degree in Business Administration Facility Management or related field 2-3 years of experience in a similar role preferably in a corporate environment Excellent organizational and multitasking skills Strong communication skills both verbal and written Proficiency in Microsoft Office Suite Ability to work independently and as part of a team Customer-service oriented with a problem-solving attitude This position offers an opportunity to play a crucial role in maintaining efficient office operations and providing exceptional support to our employees If you are a detail-oriented individual with strong administrative skills and a passion for creating a positive work environment we encourage you to apply Location On-site Bengaluru KAIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements Were interested in getting to know you and what you bring to the table JLL Privacy NoticeJones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and or overall selection process you may contact us at This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL