(Immediate Start) Urgent Job Opening Executive Assistant To Md For One Of The Leading Manufacturing Company

Location Hungerford Office Kolkata Reports to Managing Director Iron steel manufacturing company Nature of Role Full-time high-trust hybrid professional personal EA position Role Purpose To act as an extension of the Managing Director ensuring his professional personal and family ecosystem runs smoothly and efficiently The EA s core mission is to free up the MD s time by anticipating needs managing communication driving execution through others and ensuring every commitment is fulfilled flawlessly Key Responsibilities Calendar Meetings Communication Manage and prioritize MD s calendar across office industry ACMA IIF YPO and family commitments Join online and in-person meetings to take structured notes identify action items and delegate tasks to concerned people Track and follow up until completion ensuring accountability and quality of execution Review MD s emails and WhatsApp periodically draft respond where appropriate and flag key items needing attention Task Follow-Up Management Maintain an updated Action Tracker for all commitments made by or to the MD Proactively follow up with internal teams senior managers vendors suppliers and external partners to ensure tasks are completed Escalate delays tactfully and professionally maintaining relationships while driving results Travel Bookings Logistics Manage all domestic and international travel flights hotels taxis visas insurance forex Coordinate travel for family members as needed Prepare itineraries and ensure seamless execution of every trip Banking Finance Documentation Track and handle personal and family credit cards payments reimbursements and banking coordination Maintain updated files for insurance passport renewals licenses and official documentation Home Family Coordination Liaise with household staff and vendors for repairs bills maintenance and logistics Visit residence regularly to ensure smooth operations and pending tasks are completed Support wife son and daughter in personal logistics courier school college forms domestic help coordination etc External Government Liaisoning Interact with authorities service providers and government offices for documentation renewals and permissions as required Professionalism Communication Be highly responsive on WhatsApp calls and email during working hours and when needed after hours Maintain utmost confidentiality discretion and integrity Key Performance Indicators KPIs 100 of tasks assigned to or through MD tracked and closed within timeline Zero missed deadlines or scheduling conflicts Bills travel and card payments completed before due dates Emails and messages actioned within the same working day Family logistics handled seamlessly and proactively Positive feedback from MD and family on responsiveness and reliability Competencies Top grading A-Player Traits Trait Observable Behaviors Resourcefulness High IQ Anticipates needs before being told uses judgment to act independently Ownership Reliability Delivers on commitments without reminders takes full accountability Follow-Through Tracks every action until closure never leaves loose ends Smart Communication Writes and speaks clearly manages up and across respectfully including senior people Emotional Maturity Handles pressure calmly maintains discretion in sensitive situations Common Sense Street-Smartness Solves unstructured real-world problems quickly and practically Responsiveness Replies promptly on WhatsApp calls and mails dependable under all conditions Professional Presence Confident well-spoken neat and capable of representing MD externally Cultural Alignment Company s Core Values Better Every Day in Every Way - Constantly improving systems and efficiency Integrity Trust - Absolute confidentiality with financial personal and business information Outcome-Driven - Measures success by results not effort Respect Discipline - Works respectfully with family and team members Execution Excellence - Ensures plans turn into reality through structured follow-ups