Hr Assistant

3 weeks ago

Nashik, Maharashtra, India Impact Hr Km Solutions Full time
Job Description

As an HR Assistant, you will provide administrative and operational support to the Human Resources department, assisting with various HR functions including recruitment, onboarding, employee relations, payroll support, and HR documentation. Your primary goal will be to ensure efficient HR processes, maintain accurate employee records, and contribute to a positive employee experience. This role requires strong organizational skills, excellent communication, a keen eye for detail, and a high level of discretion.

Responsibilities

- HR Administration & Documentation:
- Maintain accurate and up-to-date employee records, both physical and digital, ensuring compliance with data privacy regulations.
- Prepare HR-related documents such as offer letters, appointment letters, confirmation letters, experience letters, and other employee correspondence.
- Manage HR filing systems, ensuring all documents are organized and easily retrievable.
- Handle general HR inquiries from employees and direct them to the appropriate HR personnel when necessary.
- Recruitment Support:
- Assist with the recruitment process, including posting job advertisements on various platforms, screening resumes, and scheduling interviews.
- Coordinate with candidates for interview logistics and provide timely communication.
- Maintain the applicant tracking system (ATS) with accurate candidate data.
- Onboarding & Offboarding Support:
- Assist in the onboarding process for new hires, preparing necessary paperwork, coordinating induction schedules, and ensuring a smooth transition.
- Support the offboarding process, including exit formalities and documentation.
- Payroll & Benefits Support:
- Assist in collecting and verifying payroll-related data, such as attendance records, leave applications, and expense claims.
- Liaise with the finance department to ensure timely and accurate payroll processing.
- Help administer employee benefits programs and answer basic employee questions regarding benefits.
- Employee Relations Support:
- Assist in organizing employee engagement activities, events, and initiatives.
- Support HR managers in addressing basic employee queries or concerns.
- Compliance & Reporting:
- Ensure all HR activities comply with labor laws, company policies, and internal guidelines.
- Assist in preparing various HR reports on headcount, attendance, leave, and other HR metrics.
- General Office Support:
- Handle general administrative tasks for the HR department, such as managing calendars, scheduling meetings, and preparing presentations.

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