Senior Admission Counsellor

Job Overview The Senior Counsellor will play a central role in guiding students through the complete journey of applying to German public and Italy public universities. This position focuses heavily on one-to-one counselling, accurate profile assessment, precise shortlisting of eligible programs, and ensuring finalization of high-quality applications for undergraduate and postgraduate admissions. The counsellor must have deep expertise in Germany’s higher education system, Uni-Assist procedures, APS requirements, and the end-to-end application cycle. -Key Responsibilities 1. Student Counselling & Profile Evaluation * Conduct detailed counselling sessions to understand student goals, academic background, budget, language proficiency, and future career plans. * Perform comprehensive profile assessments, including evaluation of: * Academic transcripts, backlogs, and GPA/percentage * English proficiency (IELTS/TOEFL/PTE) * German language levels (A1–C1) * Work experience, internships, research work * Visa readiness, financial preparedness, motivation * Educate students on the structure of Germany’s public university system, differences between TU/HAW/FH, and program-specific requirements. * Explain major pathways such as direct admission, Studienkolleg, and APS certification based on country and qualification. 2.University & Program Shortlisting * Create a personalized shortlist of suitable public universities and courses based on student eligibility, academic gaps, admission competitiveness, and deadlines. * Match student profiles with correct program requirements, such as: * ECTS prerequisites * Subject-specific admission restrictions * NC (Numerus Clausus) and competitive entries * Uni-Assist vs. direct university application criteria * Pre-assessment (Vorprüfungsdokumentation – VPD) needs * Ensure shortlisted programs align with student interests AND realistic admission chances. * Provide clear reasoning to students for why each shortlisted university is selected. * Maintain an updated database of programs, deadlines, eligibility rules, and documentation standards for Germany public universities. 3. Application Preparation & Finalization * Guide students through the full documentation checklist: * APS certificate processing * Notarized academic transcripts * CV in Euro pass/German format * Statement of Purpose (SOP) and Motivation Letter * Letters of Recommendation (LORs) * Proof of language (IELTS/PTE/TOEFL/TestDaF/DSH) * Work experience certificates * University-specific application forms * Review each document for correctness, completeness, grammar, formatting, and alignment with university requirements. * Coordinate with students to complete Uni-Assist applications, including: * Account creation * Document upload * Program selection * Payment and postal submissions (where required) * Prepare application tracking sheets with deadlines and status updates. 4. Counselling Throughout the Application Lifecycle * Provide continuous support and guidance from the shortlisting stage until application acceptance or rejection. * Clarify university communication, guide on supplementary requirements, and assist with follow-up emails. * Counsel students on next steps after receiving admissions (acceptance, enrollment, visa documents, etc.). * Manage expectations by clearly explaining possible outcomes, competition levels, and alternative pathways. Shortlist Review, Verification & Final Approval * Conduct a final verification of the shortlisted universities to ensure: * Full compliance with qualification requirements * Correct deadlines (summer/winter intake) * Accurate match with student documents * Verified academic crite