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Executive Assistant
1 month ago
Role is a secretarial EA role to support one of the tech founders.
Job Description
1.
Scheduling
Proactively manage principal's calendar for internal and external meetings across organizations and time zones
Prioritize and organize meetings based on strategic importance of the different group entities
Arrange travel, maintain detailed itineraries, and actively follow up on travel changes
2.
Coordinating
Ensure all logistics for meetings and events are executed beforehand, including venue preparation and necessary arrangements such as food / equipment setup
Coordinate with external stakeholders to facilitate their travel, accommodation, and other needs
3.
Communication
Maintain clear and effective communication with internal and external stakeholders to consolidate agendas and pre-meeting materials
Send briefing notes prior meeting with key logistics information
4.
Follow ups and reminders
Record action items of meetings and ensure timely follow-up with the appropriate parties
Maintain organized system for tracking pending tasks and deadlines to ensure timely action
The Successful Applicant
*Excellent oral and written communication skills in English
*Proficient in Microsoft Office - Excel, Outlook and PowerPoint
*Self driven, proactive and ability to manage unstructured situations
*Available to work across different time zones
*Quick learner and extremely organized
*Strong interpersonal skills to interact effectively with various stakeholders
What's on Offer
- opporuntity to manage C-suite
