Tendering Specialist

3 weeks ago

Mumbai India MEDISPEC Full time

Job Description

Job Description: Tender Specialist

Location:Mumbai, India

Department:Sales & Business Development

Reports to:Senior Management

About Medispec

Medispec is a trusted partner to leading global brands, providing advanced instruments, consumables, and solutions to the Indian scientific community. With 30 years of legacy and a strong customer base across academia, biopharma, and government institutions, we are scaling rapidly into new markets and verticals.

Role Overview

We are seeking a detail-oriented and proactiveTender Specialistto manage the end-to-end tendering process. The role is critical in securing government and institutional business by ensuring compliance, competitive pricing, and timely submissions.

Key Responsibilities

- Tender Management
- Identify, track, and analyze relevant tenders/RFPs from government portals, institutions, and agencies.
- Prepare and submit technical and commercial bids in compliance with requirements.
- Manage pre-bid queries, clarifications, and amendments.
- Documentation & Compliance
- Compile technical specifications, certificates, brochures, and authorization letters in coordination with internal and external stakeholders.
- Maintain updated records of mandatory registrations (GeM, MSME, ISO, CDSCO, CE, etc.) and ensure compliance.
- Liaise with legal, finance, and operations to align terms and conditions, taxes, and statutory documentation.
- Pricing & Strategy
- Work with management to prepare competitive pricing strategies while safeguarding margins.
- Conduct market intelligence on competitor pricing and awarded tenders.
- Maintain a database of submitted tenders, outcomes, and insights for continuous improvement.
- Cross-functional Coordination
- Collaborate with regional sales heads and business teams to support tender participation.
- Engage with principals/suppliers for product clarifications and documentation.
- Coordinate with logistics/accounts for EMDs, BGs, and post-award execution.

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Qualifications & Skills

- Graduate/Postgraduate in Science, Commerce, or related fields.
- Minimum2+ years of experience in a tendering/procurement role.
- Strong understanding of Indian tendering systems (GeM, CPPP, state portals, institutional tenders).
- Excellent attention to detail and ability to interpret specifications.
- Strong communication and coordination skills across stakeholders.
- Proficiency in MS Office (Excel, Word, PowerPoint) and tender portals.

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