Tendering Specialist

4 weeks ago

Rajkot India Heben Cranes Full time

Job Description

Key Responsibilities :

- Tender Identification & Evaluation

Monitor and track opportunities on Indian Government e-procurement portals such as:

Central Public Procurement Portal (CPPP) eprocure.gov.in

GeM Government e-Marketplace gem.gov.in

State Government Tender Portals (e.g., Gujarat, Maharashtra, Karnataka, etc.)

PSU & Sector-Specific Portals (e.g., NTPC, ONGC, IOCL, Railways, NHAI, BSNL, Power Grid).

- Evaluate pre-qualification criteria, technical requirements, and financial feasibility.
- Conduct risk assessment before bid/no-bid decision.
- Tender Preparation & Submission
- Prepare and compile all tender documents including technical proposals, BOQs, and commercial bids.
- Coordinate with finance, legal, HR, and operations teams for required documentation (GST, PAN, PF, ESI, solvency certificates, past project experience, financial statements, etc.).
- Ensure timely online submission via e-portals (digital signature, e-token usage, bid security, EMD, BGs, etc.).
- Pricing & Negotiation
- Prepare detailed cost estimates and price breakups.
- Benchmark pricing against competitors while ensuring company profitability.
- Support negotiations with clients and consultants during pre/post-bid discussions.
- Compliance & Documentation
- Ensure compliance with CVC guidelines, GFR, and public procurement rules.
- Maintain updated repository of vendor registrations, empanelments, and pre-qualifications.
- Handle bid clarifications, corrigenda, and post-bid follow-ups.
- Stakeholder & Client Management
- Liaise with government authorities, PSUs, consultants, and private clients.
- Coordinate with subcontractors/vendors for pricing inputs when required.
- Build strong networks to stay updated on upcoming tenders and procurement trends.
- Reporting & Analysis
- Maintain MIS of tenders (submitted, won, lost, reasons for rejection).
- Analyze competitor bidding trends and pricing strategies.
- Provide management with weekly and monthly tendering status reports.

Key Skills & Competencies

- Strong expertise in Indian e-tendering portals (CPPP, GeM, PSU portals, state-level e-procurement).
- Deep knowledge of tender terms, BOQs, contract conditions, and procurement norms.
- Hands-on experience with Digital Signatures (DSC), e-token handling, and reverse auction processes.
- Strong analytical and numerical skills for bid costing and financial analysis.
- Excellent communication, negotiation, and coordination skills.
- Ability to handle tight deadlines with accuracy and compliance.

Experience & Qualifications:

- Bachelor's degree in Business Administration, Engineering, Commerce, or related field.
- Tendering Manager: 812 years of experience in tendering/contracts with at least 35 years handling government tenders.
- Tendering Specialist: 36 years of experience in bid preparation and e-tender submissions.
- Experience working with EPC, Infrastructure, Energy, Oil & Gas, Telecom, or Service-based tenders preferred.

Additional Advantages:

- Familiarity with World Bank, ADB, UN, and multilateral funding agency tender guidelines.
- Experience with Joint Ventures (JV) / Consortium bidding.
- Knowledge of Earnest Money Deposits (EMD), Bid Security Declarations, and Bank Guarantees.

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