Tendering Specialist

Key Responsibilities :

• Tender Identification & Evaluation

Monitor and track opportunities on Indian Government e-procurement portals
such as:

Central Public Procurement Portal (CPPP)
–

GeM – Government e-Marketplace
–

State Government Tender Portals
(e.g., Gujarat, Maharashtra, Karnataka, etc.)

PSU & Sector-Specific Portals
(e.g., NTPC, ONGC, IOCL, Railways, NHAI, BSNL, Power Grid).

• Evaluate pre-qualification criteria, technical requirements, and financial feasibility.
• Conduct
  risk assessment
  before bid/no-bid decision.
• Tender Preparation & Submission
• Prepare and compile all tender documents including technical proposals, BOQs, and commercial bids
  .
• Coordinate with
  finance, legal, HR, and operations teams
  for required documentation (GST, PAN, PF, ESI, solvency certificates, past project experience, financial statements, etc.).
• Ensure
  timely online submission
  via e-portals (digital signature, e-token usage, bid security, EMD, BGs, etc.).
• Pricing & Negotiation
• Prepare detailed cost estimates and price breakups
  .
• Benchmark pricing against competitors while ensuring company profitability.
• Support negotiations with clients and consultants during pre/post-bid discussions.
• Compliance & Documentation
• Ensure compliance with CVC guidelines, GFR, and public procurement rules
  .
• Maintain updated repository of
  vendor registrations, empanelments, and pre-qualifications
  .
• Handle bid clarifications, corrigenda, and post-bid follow-ups.
• Stakeholder & Client Management
• Liaise with government authorities, PSUs, consultants, and private clients
  .
• Coordinate with subcontractors/vendors for pricing inputs when required.
• Build strong networks to stay updated on upcoming tenders and procurement trends.
• Reporting & Analysis
• Maintain MIS of tenders (submitted, won, lost, reasons for rejection).
• Analyze competitor bidding trends and pricing strategies.
• Provide management with
  weekly and monthly tendering status reports
  .

Key Skills & Competencies

• Strong expertise in
  Indian e-tendering portals
  (CPPP, GeM, PSU portals, state-level e-procurement).
• Deep knowledge of
  tender terms, BOQs, contract conditions, and procurement norms
  .
• Hands-on experience with
  Digital Signatures (DSC), e-token handling, and reverse auction processes
  .
• Strong analytical and numerical skills for
  bid costing and financial analysis
  .
• Excellent communication, negotiation, and coordination skills.
• Ability to handle
  tight deadlines
  with accuracy and compliance.

Experience & Qualifications:

• Bachelor's degree in
  Business Administration, Engineering, Commerce, or related field
  .
• Tendering Manager
  : 8–12 years of experience in tendering/contracts with at least
  3–5 years handling government tenders
  .
• Tendering Specialist
  : 3–6 years of experience in bid preparation and e-tender submissions.
• Experience working with
  EPC, Infrastructure, Energy, Oil & Gas, Telecom, or Service-based tenders
  preferred.

Additional Advantages:

• Familiarity with
  World Bank, ADB, UN, and multilateral funding agency tender guidelines
  .
• Experience with
  Joint Ventures (JV) / Consortium bidding
  .
• Knowledge of
  Earnest Money Deposits (EMD), Bid Security Declarations, and Bank Guarantees
  .