Tender Specialist

14 hours ago

Mumbai, India Medispec (I) Ltd Full time

Job Description: Tender Specialist

Location: Mumbai, India

Department: Sales & Business Development

Reports to: Senior Management

About Medispec

Medispec is a trusted partner to leading global brands, providing advanced instruments, consumables, and solutions to the Indian scientific community. With 30 years of legacy and a strong customer base across academia, biopharma, and government institutions, we are scaling rapidly into new markets and verticals.

Role Overview

We are seeking a detail-oriented and proactive Tender Specialist to manage the end-to-end tendering process. The role is critical in securing government and institutional business by ensuring compliance, competitive pricing, and timely submissions.

Key Responsibilities

  • Tender Management

  • Identify, track, and analyze relevant tenders/RFPs from government portals, institutions, and agencies.

  • Prepare and submit technical and commercial bids in compliance with requirements.

  • Manage pre-bid queries, clarifications, and amendments.

  • Documentation & Compliance

  • Compile technical specifications, certificates, brochures, and authorization letters in coordination with internal and external stakeholders.

  • Maintain updated records of mandatory registrations (GeM, MSME, ISO, CDSCO, CE, etc.) and ensure compliance.

  • Liaise with legal, finance, and operations to align terms and conditions, taxes, and statutory documentation.

  • Pricing & Strategy

  • Work with management to prepare competitive pricing strategies while safeguarding margins.

  • Conduct market intelligence on competitor pricing and awarded tenders.

  • Maintain a database of submitted tenders, outcomes, and insights for continuous improvement.

  • Cross-functional Coordination

  • Collaborate with regional sales heads and business teams to support tender participation.

  • Engage with principals/suppliers for product clarifications and documentation.

  • Coordinate with logistics/accounts for EMDs, BGs, and post-award execution.

Qualifications & Skills

  • Graduate/Postgraduate in Science, Commerce, or related fields.

  • Minimum 2+ years of experience in a tendering/procurement role.

  • Strong understanding of Indian tendering systems (GeM, CPPP, state portals, institutional tenders).

  • Excellent attention to detail and ability to interpret specifications.

  • Strong communication and coordination skills across stakeholders.

  • Proficiency in MS Office (Excel, Word, PowerPoint) and tender portals.

Job Type: Full-time

Pay: ₹25, ₹40,000.00 per month

Benefits:

  • Health insurance
  • Provident Fund

Work Location: In person

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