Quantity Surveyor

Job Description

Key Responsibilities

Planning and Execution

- Prepare detailed cost estimates and comprehensive project budgets
- Develop bills of quantities and material take-offs based on architectural and structural drawings
- Update and adjust budgets throughout the project lifecycle, ensuring financial alignment with project goals

Cost Estimation and Budgeting

- Analyze scope and develop cost plans at concept, design, and execution stages
- Prepare project-specific cost breakdowns and forecasts
- Recommend value engineering opportunities to optimize costs without compromising quality

Tendering and Contract Management

- Draft tender documents, BoQs, and contractual agreements
- Evaluate tenders from contractors/subcontractors and negotiate favorable terms
- Manage the contract lifecycle, documenting all variations and ensuring compliance with contractual obligations

Cost Control and Financial Management

- Track project costs against budget and generate variance reports
- Monitor ongoing project expenditures and identify cost-saving opportunities
- Implement financial controls to ensure adherence to project budgets and timelines

Measurement and Valuation

- Perform site measurements and prepare interim and final valuations
- Issue monthly payment certifications and valuation reports
- Verify completed work through physical inspection and document calculations

Risk Management and Compliance

- Identify and assess financial risks; implement mitigation plans
- Ensure compliance with building regulations, local codes, and statutory requirements
- Keep up-to-date with construction technologies and industry trends

Collaboration and Coordination

- Liaise with architects, engineers, contractors, and project managers to ensure aligned execution
- Attend project meetings and provide updates on cost implications and budget status
- Ensure effective stakeholder communication throughout the project lifecycle

Reporting and Documentation

- Maintain records of all financial transactions and project documentation
- Submit regular financial and progress reports to senior management
- Ensure all documentation is complete, accurate, and archived appropriately

Post-Completion Activities

- Prepare final accounts and close out all financial matters
- Conduct project debriefs to evaluate cost performance and extract key lessons
- Provide input for future budgeting and planning improvements

Professional Development

- Participate in ongoing training and relevant professional certifications (e.g., RICS, AIQS)
- Support knowledge sharing within the team and mentor junior staff
- Stay updated with industry standards, regulations, and best practices

Required Documentation Knowledge

Cost Estimates and Budgets

- Phase-wise cost estimates
- Revised and final project budgets

Bills of Quantities

- Detailed BoQs for all civil, structural, and finishing works
- Material take-off lists

Tender Documentation

- Tender invitations, responses, and bid comparisons
- Tender evaluation and award recommendations

Contracts and Agreements

- Signed contracts with contractors/subcontractors
- MoUs with payment terms, compliance, and safety clauses

Contract Variation Orders

- Approved change orders with justification and revised cost impacts
- Updated BoQs and budgets post-variation

Financial Reports and Statements

- Monthly expense and financial performance reports
- Interim and final payment certificates
- Final accounts and audit-ready financials

Payment Records

- Vendor payment logs
- Payment schedules, invoices, and receipts
- Bank statements and proof of transactions

Valuation Reports

- Work-in-progress valuation sheets
- Final valuation documentation with measurement support

Site Documentation

- Site inspection and quality control checklists
- Progress reports (daily, weekly, monthly)
- Meeting minutes and photographic progress evidence

Risk Management Documents

- Risk assessment reports and mitigation plans
- Updated logs of actions taken on identified risks

Candidate Requirements

- Bachelor's degree in Quantity Surveying, Civil Engineering, or related field
- Proven experience in residential/commercial real estate projects
- Proficiency in MS Excel, AutoCAD, and estimation software (e.g., CostX, Candy)
- Strong knowledge of contracts (FIDIC, etc.), tendering, and project financials
- Excellent analytical, communication, and negotiation skills
- Certification or membership in RICS, AIQS, or equivalent (preferred)

---