Consultant- Senior Executive/ Officer Administration

The Public Health Foundation of India PHFI is working towards building a healthier India It is helping to address the limited institutional and systems capacity in India by strengthening education and training advancing research and technology and facilitating policy and practice in the area of Public Health PHFI is headquartered in New Delhi with national presence through its constituent units of regional Indian Institutes of Public Health IIPHs and Centers of Applied Research in core public health themes The Foundation established in 2006 as a public private initiative is governed by an independent board comprising of senior government officials eminent Indian and International academic and leaders civil society representatives and corporate leaders For more information please visit the website www phfi org Deliverables The Position performs the following tasks - Office Operations Administer daily office operations to ensure smooth functioning Coordinate logistic requirements for the office including supplies equipment and maintenance facility management etc Inventory Management Maintain an inventory of equipment and goods Ensure adequate stock levels are maintained and procurement processes are executed efficiently Extend support for auditing as and when required Tendering and Procurement Carry out the tendering and procurement as per the company policy Carry our Import activities as and when required Ensure compliance with company policies and procedures throughout the procurement process Fixed Asset Management SOP for Asset procurement Tagging of assets Fixed Asset Management and record-keeping Physical verification of Assets as and when required Record Keeping and Reporting Maintain accurate records prepare reports and compose correspondence related to administrative activities Provide regular updates to senior management on the status of administrative operations Financial Management Execute plans policies and programs related to business and financial affairs property and equipment supplies facility management services catering service inventory buildings and grounds maintenance engineering and safety programs Develop budget recommendations for operating expenditures and capital outlay and maintain proper records Events conferences Organize national and international conferences workshops meetings etc as required Manage all logistical arrangements including venue booking travel arrangements and participant coordination Travel Management Coordination with Travel agencies for Travel services ticket booking visa purchase hotel bookings Bill processing account reconciliation etc Team Coordination Coordinate activities by scheduling work assignments setting priorities and directing subordinate employees Foster a collaborative and supportive work environment to maximize team efficiency Vendor Management Empanelment of vendors Identifying new vendors agencies as and when required Vendor contracts agreements AMCs Vendor payment processing and account reconciliation Program Planning and Policy Formulation Ensure operations adhere to policies and regulations Formulate current and long-range programs plans and policies for departmental programs Any other related tasks assigned by the supervisor Qualification Desirable Bachelors degree in Business Administration Management or a related field Masters degree preferred Experience Essential Proven experience in administrative roles with at least 2 years in a supervisory or managerial capacity Strong leadership and team management skills Ensure operations adhere to policies and regulations In-depth understanding of office management procedures and policies Excellent organizational and multitasking abilities Proficiency in MS Office Excel Knowledge of procurement processes and inventory management Effective communication and interpersonal skills Ability to work under pressure and meet tight deadlines Familiarity with budget management and financial planning Ability to make logical decisions and ensure transparency Process to Apply Interested and eligible candidates may send their updated CV to and fill the application form- Please mention the exact Position Code PHFI-CNST-2546 in the email subject line Only shortlisted candidates will be contacted for the interview Last Date of Receipt of Applications 05 June 2025 Remarks Candidates are requested to refer PHFI website for position description process for applying Please note only those applications will be considered which are received as per instruction written on PHFI website Candidates should have an excellent academic record good communication skills a commitment to high quality graduate post-graduate education Mere eligibility will not entitle any candidate for being called for interview Persons employed in Government Semi-Government Organization or Educational Institutions in India must apply through proper channel PHFI reserves the right to fill or not to fill any or all available positions The requirements of minimum qualification and or experience may be relaxed in the case of candidates with outstanding credentials No correspondence will be entertained from candidates regarding any delays conduct result of interview and reasons for not being called for interview Please note that consultancy fees will commensurate with available skills and fitment of the incumbent as per the selection process PHFI reserves the sole right to alter modify cancel the entire selection process or the position or the vacancy or to disqualify any candidature at any stage of the selection process Women are encouraged to apply Share Code PHFI-CNST-2546 Location Delhi NCR Category Consultant Duration of Position 06 months further extendable based upon performance requirement Number of Positions 1 Last Date June 5 2025 Search Jobs Donate to a Healthier India Collective effort is required to address the public health challenges we face today Partner with PHFI and support initiatives to strengthen public health initiatives in India If you are looking for something specific and unable to find it please email PublicHealthForIndia WORKING TOWARDS A HEALTHIER INDIA PHFI is helping to build institutional and systems capacity in India for strengthening education training research and policy development in the area of Public Health