Chief Administrative Officer

Chief Administrative Officer CAO Purpose Vision Alignment - The Chief Administrative Officer serves as the administrative visionary of Venus Remedies transforming our operational backbone from functional execution to strategic enablement As the architect of our administrative excellence across seven critical departments you will cultivate an ecosystem where every administrative touchpoint reflects our commitment to leaving a positive footprint on human health creating an institution that transcends the mortal being through exceptional operational experiences Job Posting 09 24 2025 Panchkula JOB REQUIREMENTS Mandatory Qualifications MBA in Operations or Administration Work Experience in Relevant Field 20-28 Years Technical Skills Required Minimum 20 years of experience in multi-unit administrative leadership roles preferably in pharmaceutical healthcare or regulated manufacturing environments Multi-departmental management experience with diverse operational functions Facilities management expertise across multiple locations and complex infrastructure Vendor management experience with cost optimization and service quality improvement Team leadership experience managing diverse professional teams hospitality security administrative Digital transformation experience in administrative and facilities management Regulatory compliance understanding in pharmaceutical or regulated industries JOB DESCRIPTION Who You ll Work With Autonomy with support Freedom to make decisions with strategic guidance when needed Innovation encouragement Resources and support for implementing administrative improvements Growth opportunity Platform to build scalable administrative systems for global pharmaceutical operations Value alignment Administrative functions that reflect Venus s mission to leave a positive footprint on human health Professional development Opportunities to establish industry benchmarks for administrative excellence What You ll Do Scope of Influence Administration Department Infrastructure Management Complete oversight of furniture equipment seating arrangements and facility optimization across all units Fixed Assets Management QR coding tracking and software-based management of all administrative fixed assets including furniture and equipment Material Management Scrap disposal recycling coordination vendor management for material movement Cross-Department Coordination Seamless collaboration with CPWD Corporate Public Works Department for physical infrastructure execution and Spine Software Systems for IT support and wiring management Facility Operations Maintenance of all premises plant garment management cleaning and tailoring services Cultural Integration Temple facility management event organization Annual Raising Day festivals cultural celebrations Meeting Infrastructure Conference room management booking systems and meeting support services Security Department Personnel Management Leadership of 20-25 security professionals primarily ex-military personnel across all facilities Access Control Material and personnel entry exit logging software-based gate entry systems Emergency Preparedness Fire safety emergency response protocols security drill coordination Surveillance Operations Security camera systems management and monitoring Compliance Support Material movement tracking safety protocol enforcement Hospitality Department Food Services Annapurna canteen operations serving 700-800 people daily across units scaling toward 1000 daily meals as we grow to 2000 team members Culinary Excellence In-house chef operations menu planning North Indian cuisine specialization Facility Management Guest house Aashiana operations management dining rooms staff facilities Event Catering Board meeting support management dining special event food services Quality Assurance Hygiene standards timely service delivery cutlery and equipment management Housekeeping Department Swachh Venus Initiative Implementation of extreme cleanliness standards aligned with pharmaceutical requirements Multi-Unit Operations Housekeeping across all facilities including management residences Equipment Management Cleaning equipment inventory maintenance and optimization Standard Setting Achievement of not even one dust particle cleanliness standards Professional Services Confidential housekeeping services at management residences Horticulture Department Campus Beautification Garden maintenance flower variety management aesthetic enhancement Indoor Environment Office plant management maintenance fertilization and replacement Special Projects Auditor tree repository maintenance guest tree planting coordination Landscaping Lawn area management nursery operations plant procurement Equipment Materials Gardening equipment fertilizers maintenance tools management Department of Travel Concierge DOTC Domestic Travel Inter-state and local travel coordination taxi rentals transportation logistics International Operations Flight bookings hotel reservations visa processing itinerary management Cost Optimization Centralized booking systems cost-saving initiatives vendor negotiations Executive Support Management travel coordination conference arrangements audit travel System Management Travel dashboards reporting systems booking portals Transport Department Fleet Management Leadership of 15 drivers managing diverse vehicle fleet cars buses trucks motorcycles Vehicle Operations Management and staff transportation material movement inter-unit logistics Maintenance Coordination Preventive maintenance timely servicing vehicle health monitoring Professional Development Driver training programs professional conduct standards safety protocols Resource Optimization Efficient scheduling route optimization cost-effective fleet utilization Event Support Airport pickups special event transportation external vendor coordination during high-load periods The Opportunity This role offers the unique opportunity to architect the administrative future of a rapidly growing global pharmaceutical leader while joining our elite Navratna leadership team You will Orchestrate Excellence Transform seven distinct departments Administration Security Hospitality Housekeeping Horticulture DOTC and Transport into an integrated ecosystem of operational excellence Scale with Impact Lead administrative operations for our current 1300 team members while building systems to seamlessly scale to 2000 people and beyondaEUR your systems will touch the daily experience of over 1000 people who depend on administrative excellence Lead Transformation Guide our journey from experience-based to systems-based administrative operations while maintaining the personal touch that defines Venus culture Drive Innovation Implement digital transformation initiatives including fixed assets management QR coding systems and cross-departmental coordination platforms that enhance efficiency while preserving our human-centric approach Build Legacy Create scalable systems and processes that establish Venus Remedies as the benchmark for pharmaceutical industry administrative excellence growing with us from current operations to global expansion across 100 countries Strategic Elevation Transform administrative functions from cost centers to strategic enablers of organizational excellence Develop integrated systems that create seamless administrative experiences across all Venus touchpoints Create vision for administrative operations that supports Venus s expansion to 100 countries Balance operational efficiency with Venus s values of creating an institution that transcends the mortal being Operational Excellence Achieve and maintain pharmaceutical-grade standards across all administrative functions Implement Swachh Venus initiative to establish industry-leading cleanliness benchmarks Develop self-starting capabilities across all six departments while maintaining guidance and quality control Create scalable systems that anticipate growth requirements for new facilities and operations Integration Collaboration Coordinate seamlessly with Corporate Regulatory Affairs CRA for compliance requirements Partner with Commercial Department for vendor management and procurement optimization Collaborate with Plant Operations to ensure administrative support aligns with manufacturing needs Work with other Navratna leaders to ensure administrative functions enable strategic initiatives Innovation Technology Implement digital transformation initiatives that enhance administrative efficiency Develop automated systems for booking scheduling and resource management Create data-driven insights for administrative cost optimization and resource allocation Balance technology adoption with the human-centric nature of administrative services Team Development Culture Transform department teams from guidance-dependent to self-starting operations Implement professional development programs particularly for transport and security teams Create career development pathways within administrative functions Foster collaborative culture across six departments while maintaining functional excellence Decision-Making Authority You will be empowered with Complete autonomy in day-to-day administrative operations across all six departments Budget management within established organizational policies and expense monitoring frameworks Vendor selection authority with Commercial Department coordination for major purchases Staff hiring responsibility for all administrative positions with management involvement for senior roles Policy development authority for administrative procedures with alignment to Venus values Emergency response authority for facility-related incidents and administrative crises You will seek management approval for Major capital expenditure beyond established budget parameters Policy changes that impact other departments or organizational culture Facility expansion planning and major infrastructure modifications Any deviations from Venus s core values or cultural principles Success Indicators Near-Term 1-2 Years Implementation of integrated administrative systems across all seven departments Achievement of not even one dust particle cleanliness standards organization-wide Development of self-starting capabilities in Administration Security and Hospitality teams Standardization of processes across all units with appropriate local flexibility Implementation of digital systems for travel booking and administrative management Medium-Term 2-3 Years Establishment of administrative cost optimization benchmarks and achievement targets Implementation of predictive maintenance systems for all administrative equipment and facilities Development of scalable administrative frameworks for new facility integration Creation of administrative innovation initiatives that enhance operational efficiency Achievement of industry-leading standards in hospitality and facility management Long-Term 3-5 Years Position Venus Remedies as pharmaceutical industry benchmark for administrative excellence Development of administrative systems capable of supporting 100 country operations Creation of a learning organization where administrative teams continuously evolve capabilities Implementation of sustainable administrative practices aligned with global expectations Establishment of administrative functions as competitive advantage in pharmaceutical industry Soft Skills Required Leadership Capabilities Systems thinking approach to integrating multiple operational functions Strategic vision balanced with operational excellence and attention to detail Change management expertise with ability to transform culture and processes Crisis management skills for emergency response and incident coordination Innovation mindset with practical implementation of efficiency improvements Cross-functional collaboration with ability to work seamlessly with other C-level leaders Budget management and cost optimization expertise with financial discipline Quality orientation with commitment to pharmaceutical-grade standards Personal Attributes Passionate commitment to operational excellence and attention to detail Cultural sensitivity to balance efficiency with Venus s human-centric values Adaptability to evolving requirements across diverse administrative functions Leadership presence capable of inspiring excellence across varied professional teams Integrity ensuring confidentiality and ethical management of administrative services Innovation orientation toward continuous improvement and process optimization Growth mindset for scaling administrative operations with organizational expansion Collaborative spirit for working effectively across all organizational levels Functional Area Administration Recruitment Status Active Employment Type Full Time Date of Joining Immediate