Urgent Company Secretary

2 weeks ago

Gurgaon, Haryana, India RegisterKaro Full time
Job Description

Job Title: Company Secretary (Fresher)

Location: Gurgaon

Job Type: Full-Time

Job Summary

We are seeking a dynamic and detail-oriented Company Secretary (CS) to manage end-to-end corporate secretarial and regulatory compliance for private limited companies, including those with foreign investment. The ideal candidate will have strong experience in ROC filings, FEMA compliance, MCA procedures, and working knowledge of sector-specific regulations such as IRDAI and NBFC compliances.

Key Responsibilities:

ROC/MCA Compliance:

- Manage all ROC filings for private companies including annual returns, changes in shareholding, directorships, registered office, and capital structure.
- Handle dematerialization processes in compliance with regulatory mandates.
- Draft and file necessary resolutions, agreements, and forms with MCA for:
- Board/Shareholder approvals
- Company to LLP conversions
- Issuance of share certificates within statutory timelines post allotment.
- Filing of charge documents

FEMA & RBI Compliance:

- Manage and ensure timely FCGPR, FLA filings, including revised filings as per RBI/FEMA regulations.
- Conduct due diligence to determine the requirement of MHA approvals for shareholders with Chinese or other sensitive-country links.
- Handle foreign company incorporation in India in compliance with FEMA and MCA guidelines.
- Stay updated and ensure compliance with latest RBI guidelines applicable to foreign-owned entities.

Taxation & GST Compliance:

- Assess and manage GST implications on digital services provided to Indian customers by foreign-owned entities.
- Monitor and reconcile GST input credits, handle discrepancies if a vendor fails to file GSTR-1.

Corporate Governance & Transactions:

- Handle related party transactions obtain necessary board/shareholder approvals and ensure proper disclosures.
- Manage issuance of debentures and other securities in compliance with Companies Act and SEBI rules (if applicable).
- Lead compliance processes related to Employee Stock Option Plans (ESOPs) including drafting of schemes, shareholder approvals, and regulatory filings.
- Support companies in winding up or voluntary strike-off processes.

Regulatory Licensing & Approvals:

- Manage documentation and declaration requirements for obtaining IRDAI corporate agent licenses.
- Ensure ongoing IRDAI compliance for corporate agents or insurance intermediaries.

Special Compliance Areas:

- Oversee CSR-1 filings and compliance for newly incorporated entities engaging in CSR activities.
- Assist in compliance and operational framework for:
- NBFCs, Nidhi Companies, and Chit Funds
- Coordinate ICEGATE registrations and related import-export compliance.

Required Skills & Competencies:

- Strong understanding of the Companies Act, FEMA, SEBI, IRDAI, GST laws, and other allied legislation.
- Proficient in MCA21 portal, RBI FIRMS portal, GST portal, and other compliance platforms.
- Excellent drafting skills for resolutions, notices, and regulatory documents.
- Ability to handle multiple stakeholders including auditors, legal counsel, directors, and regulatory bodies.
- High attention to detail, timelines, and documentation accuracy.
- Ability to work independently and manage confidential information with integrity.

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