Executive Pmo

15 hours ago

Bengaluru, India ISG (Information Services Group) Full time

Role summary Partner with the executive team as a trusted Executive Assistant to manage the PMO, facilitating cross-functional initiatives. You will proactively address requirements, ensure the Executive's operations are efficient, and drive portfolio cadence, reporting, and execution. Key responsibilities Executive Support - Orchestrate complex calendars, inbox triage, and priorities, act as gatekeeper. - With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps from a scheduling standpoint. - Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data as needed - Prepare briefings, agendas, decks, and minutes; track actions to closure. - Provide elevated administrative support to a specific line of business or service line; to include, document preparation, presentations, calendar management, meeting coordination and tracking minutes of meeting. - Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data for projects - Coordinate domestic/international travels and expenses; manage confidential information. PMO / Program Management - Run governance cadence: weekly standups, steering committees, status reporting. - Stand up and maintain project portfolio (charters, timelines, RACI, RAID). - Coordinate cross-functional deliverables, vendors, and budgets; enforce standards/templates. - Own documentation hygiene and version control for programs and exec materials. - Analyze team metrics and collaborate with leadership to optimize resource utilization - Provide support in generating reports and presentations for project updates and stakeholder meetings. - Collaborate with diverse stakeholders to compile and consolidate presentations to Host monthly town hall meetings - Maintain and report on BU headcount, attrition, utilization and other key metric to the leadership in alignment with the business needs. - Manage and update distribution lists and operational records to support effective team operations. - Coordinate with Talent Acquisition Team and facilitate recruitment and hiring of new employees for the project needs Qualifications - 6–8+ years as EA to C-suite and/or PM/PMO in a fast-paced environment. - Exceptional written/oral communication; high discretion and executive presence. - Proficiency with Microsoft Office 365 to include Word, Excel, PowerPoint, and Outlook - Advanced Microsoft 365; proficiency with excel and executive PowerPoint preparation - Experience working in large IT services company(preferred)

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