DEPUTY REGISTRAR

Job Description Job Code: DP001 Job Title: Deputy Registrar Opening Date: 2025-11-27 Closing Date: 2025-12-31 Min Experience: 8 years Job Description: IIMT University is seeking a highly organized, experienced, and dedicated Deputy Registrar to support university administration, academic operations, regulatory compliance, and student services. The ideal candidate should have strong leadership skills, deep knowledge of university processes, and the ability to manage multiple administrative functions efficiently. Key Responsibilities Academic & Administrative Operations - Assist the Registrar in managing the overall academic and administrative functions of the university. - Oversee admissions, examinations, results processing, and academic records. - Ensure smooth implementation of academic regulations, policies, and procedures. - Coordinate preparation of academic calendars, notices, circulars, and official communications. Regulatory Compliance & Documentation - Ensure compliance with UGC, AICTE, PCI, INC, NMC, BCI, and other statutory bodies. - Maintain accurate records for inspections, accreditation (NAAC/NBA/NIRF), and audits. - Prepare and review documents such as compliance reports, data templates, and statutory submissions. Student Services & Support - Oversee student registration, enrolment, migration certificates, transcripts, and verification requests. - Manage grievance redressal mechanisms and student-related administrative processes. - Ensure timely delivery of academic services with transparency and efficiency. Coordination & Communication - Liaise with Deans, Directors, HoDs, and administrative departments for smooth operations. - Coordinate meetings of statutory bodies including Academic Council, Board of Studies, Examination Committee, etc. - Prepare meeting agendas, minutes, and follow-up action reports. Examination & Records Management - Assist the Controller of Examinations (COE) in examination planning, scheduling, confidentiality, and result declaration. - Maintain secure and updated academic records, files, and digital databases. - Ensure proper maintenance of degree registers, award lists, and certificates. Policy Implementation & Governance - Support implementation of university bylaws, ordinances, and academic policies. - Contribute to decision-making related to administration, digital systems, and workflow improvements. - Promote effective governance, transparency, and standard operating procedures (SOPs). Qualifications & Experience - Master's degree in any discipline from a recognized university (MBA / MPA preferred). - 812 years of experience in university administration, academic operations, or registrar office roles. - Strong knowledge of higher education regulations, accreditation processes, and academic governance. - Experience in handling ERP/online academic management systems is desirable. Required Skills - Excellent communication and drafting skills. - Strong organizational, leadership, and decision-making abilities. - High proficiency in MS Office and administrative documentation. - Ability to manage confidential information with integrity. - Efficient multitasking and problem-solving skills. Compensation Competitive and aligned with university norms.