Examination Coordinator

About Us 

We are SVKM's NMIMS Centre for Distance and Online Education (NCDOE) - India's Premier Institution for with core focus on Distance & Online learning. Visit us at for more information.

Job Title Examinations Coordinator 

Reports to Deputy Registrar 

Location Mumbai.

Job Purpose:

This role is responsible to carry out all tasks related to day-to-day operational delivery of the examinations (online) at NCDOE. Ensure adherence to policies governing examinations uploading of examination papers (online exam), marks scrutiny and effective liaison between faculties and students. Also, support immediate supervisor in scrutiny of examination timetable/results before releasing to students & strictly ensure compliance to security measures.

Key Responsibilities:

Coordinates for the examination/Internal assessments for respective program (UG /PG /Executive Program) under the direction of the immediate supervisor.

Assist in online examination conduction as per requirement and ensure timely communication to students/faculties/support staff. 

Prepares draft of student communication 

Distributes schedules to faculties and departments & resolves schedule queries 

Assist the external faculty member's evaluation queries and reports to the immediate supervisor on daily basis. 

Liaises between faculties and students to resolves queries. 

Ensures method of evaluation specifications is submitted timely in accordance with related regulations 

Collaborate with faculties to prepare question papers, as per respective program requirement.

Coordinate with Faculties/ Evaluators/Assessors to assess and evaluate exam responses Coordinates for timely receipt of examination papers with faculties.

 Verifies results to ensure instructions have been followed 

Assist in result preparation, result declaration as per schedule & resolve queries raised by students. 

Ensure awareness of latest examination rules applicable to different batches and timely communication to the students. 

Recommend measures to improve examination process/technical process checking. 

Maintain accurate and up-to-date records of exam schedules, student information, and results. 

Generate reports, MIS and analyze data related to exam performance in assessments.

Key Interactions Internal Stakeholders External Stakeholders 

Internal depts. Students External Faculties / Experts.

Dimensions : This is individual contributor role.

Requirements- 

Skills & Competencies 

Ability to organize and priorities own work to meet tight deadlines. 

Be able to maintain confidentiality as dealing with marks of the student 

High level of accuracy, punctuality, attention to detail & multitasking ability 

Excellent communication skills, both written and oral. 

Strong IT ability, including proficiency in MS Excel & adoption of new technologies 

Excellent customer service skills and professional manner. 

Flexibility and ability to respond to changing priorities. 

Effectively uses variety of office equipment such as a Desktop/Laptop, photocopier, Scan etc. 

Positive, enthusiastic attitude and team player.

Requirements- 

Education & work experience 

Graduation in any stream. 

Preferably 2 to 4 years of relevant work experience in Exam co-ordination and/or handling, organizing & conducting activities in academic/Student Support /general administration/MIS/Back Office with advanced MS Excel skills.