Company Secretary

2 days ago

India Relaxo Footwear Full time

**Position Title: Company Secretary**

**Department**:

- Secretarial**Work Location**:

- DELHI**Grade**:

- AGM or DGM Level**Travel Required**:

- 10%**Reporting to**:
**Administrative**:

- CFO**Reported by**:

- Deputy CS**Functional**:

- CFO**Minimum Job Requirements**

**Educational Qualification**:

- CS**Experience**:

- 12 - 20 years**Any additional requirement**:
**Purpose of the Position (Job Summary)**
- The position is responsible for conducting Committee, Board & Annual General Meetings, documenting minutes, dividend payments to shareholders, ESOP allotment, etc. Advising authorities and BOD (Board of Directors) in risk management; business policies and strategies; ensuring healthy communication between stakeholders; authorities and government.**Key Roles and Responsibilities**

**Financial**
- Finalize minutes of Committee & Board meetings
- Arrange ratings from agencies
- Ensure dividend payments to shareholders and work with CFO to resolve any issues pertaining to it
- Ensure ESOP allotment as per timelines

**Customer Oriented**
- Reduce number of observations by statutory/ internal auditors related to Finance

**People Oriented**
- Ensure team members’ participation in training & development

**Internal Business Process**
- Conduct Committee, Board & Annual General Meetings
- Fulfill requirements (documentation, presentation and other legal requirements) of Board of Directors & Independent Directors
- Define agenda of Board & Committee Meetings
- Prepare for Business Responsibility Report (BRR)
- Ensure Maintenance of Registers & Records
- Ensure compliance to Companies Act
- Ensure adherence to SEBI guidelines
- Ensure timely filing of forms and returns with ROC, Stock Exchanges etc.
- Prepare & oversee printing of annual reports
- Release press reports after board meeting
- Coordinate with NSDL / CDSL/ Registrar/ NSE & BSE for ESOP Listing, Compliances, Reports, etc.
- Lead special projects (like Bonus, Merger, Amalgamation, ESOP schemes, etc.)
- Ensure investor page is updated on website

**Competencies**

**Technical/ Functional**

**Behavioral**
- Expertise in Maintenance of secretarial records, statutory books and registers.
- Expertise in Filing, registering any document including forms, returns.
- Collaboration
- Customer focus
- Adaptability
- Result orientation
- Execution excellence

**Key Result Areas**

**Quantitative**

**Qualitative**
- % of compliance of observations made by Statutory/ Internal Auditors
- % improvement in resolution of Share-holder queries
- Timely preparation & dispatch of Annual reports
- Timely filing of returns & forms
- Structured investor relations’ set up
- Identifying and implementing Value creation initiatives
- Thorough preparation of Board Meetings

**Key Result Areas**

**Internal**

**External**
- MD,ED-Finance, Directors, HODs, Employees- Statutory Auditors ,External Directors, Shareholders

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