Executive Assistant to Chief Executive Officer

3 weeks ago

Ahmedabad, Gujarat, India Patel Infrastructure Limited Full time
Job Description

Position Overview:

We are looking a highly organized, proactive, and resourceful Executive Assistant (EA) to provide high-level administrative and strategic support to the Chief Executive Officer (CEO). The EA will play a critical role in managing the CEOs schedule, coordinating cross-functional activities, ensuring timely follow-ups, and supporting business priorities across the organization. This position demands a high level of discretion, excellent communication skills, and the ability to handle multiple tasks under pressure.

Key Responsibilities

Executive Support & Coordination:

- Manage the CEOs calendar, meetings, and appointments, ensuring optimal time management and prioritization.
- Organize and coordinate internal and external meetings, reviews, and business travel.
- Prepare meeting agendas, MOMs, presentations, and business correspondences.

Strategic & Business Support:

- Track progress on CEOs key initiatives, drive follow-ups with internal teams, and monitor deadlines.
- Liaise with senior leadership, department heads, and external stakeholders on behalf of the CEO.
- Maintain strict confidentiality of sensitive information and business discussions.

Communication & Documentation:

- Draft high-quality emails, reports, internal notes, and investor communications as directed.
- Screen and manage incoming communications and route them appropriately.
- Maintain organized digital records, project trackers, and shared files for executive use.

Project Assistance & Special Assignments:

- Assist in preparing reports, board materials, and investor decks for strategic meetings.
- Conduct background research, market scanning, and information synthesis for decision-making.
- Take ownership of CEO office-level tasks and special projects as required.

Qualifications & Experience:

- Education: Graduate/Postgraduate in any discipline; MBA preferred
- Experience: 58 years of experience supporting C-level executives, preferably in renewable energy (IPP, EPC, OEMs) industry.
- Prior experience working with founders, CEOs, or leadership teams will be highly valued.

Key Skills & Attributes:

- Exceptional written and verbal communication and interpersonal skills
- Proficiency in MS Office (Word, Excel, PowerPoint) and experience with collaboration tools (Teams, Zoom, Trello, Google Workspace, etc.)
- High level of professionalism, discretion, and integrity
- Ability to multitask, prioritize, and work under pressure in a fast-paced environment.
- Strong organizational and problem-solving abilities
- Self-motivated, detail-oriented, and dependable.
- Well-groomed, maintaining decency and decorum, pleasant and polite nature, ability remain cool in handling stressful environment are personal attributes.

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