Human Resource and Admin Officer

"This position is a re-advertisement. Candidates who applied previously need not reapply." About APSS Foundation Achchhe Padosi Samajik Seva Foundation (APSS Foundation), formerly known as Global Foundation of Good Neighbors – India Chapter, is a non-profit organization dedicated to advancing child protection, education, women's empowerment, livelihood promotion, and community development. We collaborate with diverse partners to strengthen community resilience, promote inclusive growth, and create sustainable opportunities for underprivileged children, youth, and women. Our work is rooted in transparency, accountability, and collaboration to deliver measurable social impact across India. Position: Admin & HR Officer We are seeking a dynamic, detail-oriented, and people-focused professional to lead administrative and HR operations. The ideal candidate will ensure effective systems, staff support, and compliance while contributing to a positive and efficient work environment. Key Responsibilities Human Resource Management - Manage the complete recruitment cycle: drafting JDs, posting vacancies (LinkedIn, NGOBOX, DevNet, Naukri, etc.), screening applications, coordinating interviews, and maintaining records. - Maintain and update staff databases, personnel files, and organizational HR records. - Facilitate employee onboarding, induction, and exit processes. - Oversee attendance, leave tracking, and preparation of monthly HR reports. - Support performance management, staff engagement, and capacity-building initiatives. - Ensure compliance with HR policies, statutory regulations, and labor laws. - Represent the HR/Admin department in meetings, reviews, and inter-departmental coordination. - Prepare HR-related presentations, reports, and data for management use. Administration & Operations - Supervise day-to-day office operations and logistics support. - Manage ticketing, hotel bookings, and travel arrangements for workshops, field visits, and events. - Coordinate conferences, training sessions, and staff workshops (venue, logistics, communication). - Handle fleet management, ensuring vehicle scheduling, maintenance, and documentation. - Oversee procurement and vendor management — quotations, purchase orders, negotiations, and contracts. - Maintain updated records of assets, inventory, licenses, AMC renewals, and administrative agreements. - Support finance and program teams with administrative documentation and audit compliance. Core Competencies (for Admin & HR Officer) - Attention to Detail: Ensures accuracy and compliance in documentation, records, and reporting. - Organizational Efficiency: Manages time, priorities, and workflows to meet multiple deadlines effectively. - Interpersonal Communication: Builds positive relationships and communicates clearly with staff, vendors, and partners. - Problem-Solving: Identifies operational challenges and proposes practical, timely solutions. - Negotiation and Coordination: Manages vendors, logistics, and procurement efficiently to ensure value for money. - Team Collaboration: Works cooperatively across departments to support smooth office and HR functions. - Confidentiality and Integrity: Handles sensitive employee and organizational information with discretion. - Adaptability and Learning: Quickly adapts to new systems, technologies, and organizational processes. Required Skills & Qualifications - Bachelor's or Master's degree in HR, Business Administration, or a related field. - Minimum 3–5 years of experience in HR and Administration (preferably in NGO/development sector). - Strong organizational, coordination, and presentation skills. - Proven ability in negotiation, vendor management, and logistics handling. - Excellent written and verbal communication skills. - Proficiency in MS Office (Excel, Word, PowerPoint) and experience with HRMIS or database tools. - Knowledge of labor laws, HR policies, and statutory compliances. - Ability to multitask, maintain confidentiality, and work collaboratively across departments. Safeguarding Commitment APSS Foundation is committed to safeguarding and protecting the rights of children, youth, and vulnerable adults. All employees, volunteers, and representatives are expected to uphold the highest standards of conduct and adhere to the organization's Child Protection and Safeguarding Policy. Selection will include background checks and reference verification in line with our safeguarding principles. Note: Canvassing at any stage of the recruitment process will lead to disqualification. This position is a re-advertisement. Candidates who applied previously need not reapply.