Assistant Transport Manager

Job Description

Reporting to the facilities manager, you will be at the helm of all things related to transport network. In essence, you will provide uninterrupted transport service to our clients. Youll do this by ensuring that our fleet is available and on-the-go 24/7. Youll also see to it that backup plans are in place should the need arise

- Ensure that transport staff provides timely distribution of pickup drop list to the vendors.
- Ensure that transport staff vendors staff tracks the timely safe pickups and arrivals of employees service providers.
- Ensure defined travel times are met.
- Ensure accident or crisis management is addressed.
- Ensure incident reports are circulated within 24 hrs.
- Act as a single point of contact for the designated facility for all transport escalations.
- Ensure all reports, checklist, statutory compliance is adhered at all times.
- Ensure accuracy of the data, analyze the transport costing and highlight the management accordingly.
- Ensure the team updates trip data in the Moveinsync as required.
- Assist during audit process and provide audit report with proper justification wherever required.
- To ensure proper deductions and penalties are reviewed periodically action taken accordingly.
- Implementation of Safe fleet and on time closure of audit findings.
- Monitor vendor performance and escalate issues as required.
- Responsible for the grooming, uniform standard, cleanliness, hygiene and overall attitude of the staff.
- Maintain discipline and high morale of the staff.
- Close liaison with the Transport Executive with respect to day-to-day operation happening in the Transport department.
- Ensure on time submission of all weekly, fortnightly monthly reports.
- Responsible of training and replacement of staff.
- Seek potential candidates for promotion and training.
- Responsible of team shift roster for the staff involve in all the activities.
- Be creative and show ingenuity to improve efficiency and cost control.
- Apply and follow contractual obligations, policies and procedures.
- Ensure that all legal financial documents are kept up to date and available for audit / inspection by management.
- Ensure that all the highest possible standard is attained and maintained.
- Ensure that staff under control are adequately knowledgeable for the job they are assigned and have received the appropriate training.
- Ensure and perform duties whenever required to maintain a perfect satisfaction of client / UBS activities.
- Respond to any medical, on road emergency / urgency situations and assist to coordinate any related function in order to accommodate the safety security of employees and staff.
- Attend all the scheduled training and meetings with the client. Actively participate with the implementation and ongoing evaluation of transport system / operation.
- Responsible for the vendor and team meeting on Monthly basis.
- Forecast and plan new transport routes on the various occasion.
- Ensuring on time submission of all Invoice with client approval.
- To achieve Financial and other targets established by Client, achievement of key performance indicator and SLA.
- Oversee the Transport operation during the shift, be accessible for escalation of all Transport related Issues queries and oversee the transport helpdesk work process.
- Assisting Finance team for Providing with the Employee chargeback details.
- Ensuring that all the details of the employee Transportation are supervise for the smooth reconciliation of the Trip module bill submitted by the vendor.
- Ensure there is no miss-match between the vendor process on total number of employees rostered and transported.
- Ensure timely submission of Bill by the vendors.
- Ensure timely processing of bill and handing over to the finance department to ensure timely payments to the vendors
- Responsible for the total operation of the core services of the Company
- Ensure timely generation and execution of Roster, Supervise and checking the Route Chart.
- Meeting all Process Owners Team Managers on weekly basis regarding problems suggestion getting them solved with best of our services.
- Ensure Smooth Seamless Transport Facility for the Client / Guest in accordance with the company policies and procedure.
- Ensuring the Transport Executive, Vendor supervisor are informed about the VIP/Client/Guest Movement.
- Surprise check on vehicle to maintain the standard of the company.
- Ensure all the deviation is being maintained in non-compliance Report.
- Conducting Supervisor and Driver Training Session on weekly to adhere the Transport Policy Guidelines and Safety Security of employees (Female on priority).

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