Personal Assistant

4 weeks ago


Jorasanko Kolkata West Bengal, India Shri Vinayk Retail Private Limited Full time

**Job Title**: Executive Assistant to Director

**Company Overview**:
With over 35 years of experience spanning Real Estate, Dry Fruits, Tea, and Logistics, our organization is led by a Director with vast industry expertise. We are seeking an experienced Executive Assistant to support the Director in day-to-day operations, travel arrangements, and administrative tasks, ensuring smooth business operations and effective communication across departments.

**Responsibilities**:

- **Director’s Schedule Management**: Maintain and organize the Director's calendar, ensuring meetings and tasks are efficiently scheduled and updated.
- **Travel Coordination**: Handle all aspects of travel (itinerary, bookings, accommodation) while adhering to the company’s budget.
- **Travel with Director**: Accompany the Director on business trips across India (to locations like Kolkata, Mumbai, Gwalior) and ensure smooth travel logistics.
- **Communication Management**: Act as the primary point of contact for communication with vendors, clients, and internal team members.
- **Timely Report Collection**: Collect and analyze reports from various departments, ensuring all necessary data is presented to the Director on time.
- **Support with Information**: Assist the Director with acquiring new information, addressing changes in business needs, and ensuring that required adjustments are made.
- **Meeting Management**: Take minutes, draft agreements, and handle other administrative tasks, ensuring all documentation is prepared.
- **Adapting to Change**: Ensure flexibility in your role to support the Director and adapt to the evolving needs of the organization.

**Requirements**:

- Minimum 5 years of experience as an Executive Assistant or in a similar role supporting senior management, ideally within a small to medium-sized enterprise.
- Ability to adapt quickly to changing business requirements and assist the Director in navigating new challenges.
- Strong communication skills (both written and verbal) in English and Hindi, with proficiency in Marathi or other languages being an added advantage.
- Proven experience in managing communication with vendors, clients, and internal teams.
- Strong organizational, time management, and multitasking abilities.
- Ability to analyze reports, synthesize information, and assist with business decisions.
- A proactive approach with a high degree of flexibility and attention to detail.
- Professional demeanor and the ability to handle confidential information.

Pay: ₹30,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Internet reimbursement

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

**Experience**:

- Executive Assistant: 5 years (required)
- Operations management: 4 years (preferred)

Work Location: In person

Expected Start Date: 01/02/2025


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