Personal Assistant
4 weeks ago
**Job Title: Personal Assistant To MD**
**Requirement: Immediate**
**Gender: Female (Preferable)**
**Opening: 1**
**Location: Bhowanipore, Kolkata**
**Relevant Experience: 5 years & above**
**Key Responsibilities**:
**1. Calendar Management**:
- Schedule and coordinate appointments, meetings, and events for the executive.
- Manage and prioritize the executive's calendar, ensuring efficient use of time.
**2. Communication**:
- Act as a liaison between the executive and internal/external contacts.
- Handle phone calls, taking messages, and ensuring timely responses.
**3. Travel Arrangements**:
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Prepare travel itineraries and ensure all necessary arrangements are in place.
**4. Meeting Coordination**:
- Organize and coordinate meetings, conferences, and other events.
- Prepare meeting materials, agendas, and minutes as required.
**5. Document Management**:
- Manage and organize documents, reports, and presentations.
- Assist in drafting, editing, and proofreading documents as needed.
**6. Administrative Support**:
- Handle general administrative tasks, such as filing, data entry, and office organization.
- Prepare expense reports and track budgetary expenditures.
**7. Confidentiality**:
- Maintain a high level of confidentiality in handling sensitive information.
- Handle confidential documents and information with discretion.
**8. Problem Solving**:
- Anticipate and resolve logístical and administrative issues proactively.
- Take initiative to address challenges and ensure the smooth operation of the executive's office.
**9. Technology Proficiency**:
- Proficient use of office software, scheduling tools, and communication platforms.
- Stay updated on relevant technology and tools to enhance efficiency.
**Qualifications**:
- Proven experience as an personal assistant or in a similar role.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite.
- Ability to work independently and handle multiple tasks simultaneously.
- Discretion and the ability to maintain confidentiality.
- Flexibility and adaptability to changing priorities.
- Professionalism and a positive, proactive attitude.
Pay: ₹20,000.00 - ₹50,000.00 per month
Schedule:
- Day shift
**Education**:
- Bachelor's (required)
**Experience**:
- total work: 5 years (required)
- Microsoft Office: 2 years (required)
**Language**:
- English (required)
Work Location: In person
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