Contract Administrator

7 months ago

Gurgaon, India Fluor Corporation Full time

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of helping to improve the Corporation’s overall business performance, deliver added value to our shareholders and joint venture partners, reduce leakage, and promote consistent and cost effective solutions across business lines, projects and locations. This position performs duties, as assigned, and may support one or more Contract Administrator with typical routine duties. This position assists in the preparation of contract bids documents by participating in project discussions regarding construction philosophy and issues reports, as required. Executes awarded contracts by enforcing the terms and conditions of those contracts. Performs contract closeout duties and assists in the award of contract documents. This role is typically responsible for up to fifteen (15) complex and/or noncomplex contracts on a Fluor project. This position provides guidance to junior contract administrators on Fluor processes and practices.- Negotiate contract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance/accounting, and client)
- Lead internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting/finalization of contract documents
- Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and/or client
- Perform contract management post-award activities through evaluating and status contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance
- Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations
- Other duties as assigned
- Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.
- Must be authorized to work in the country where the position is located and be able to interview on site., Must be authorized to work in the country where the position is located.

**Basic Job Requirements**
- Accredited four (4) year degree or global equivalent in applicable field of study and five (5) years of work-related experience or a combination of education and directly related experience equal to nine (9) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
- Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
- Job related technical knowledge necessary to complete the job
- Ability to attend to detail and work in a time-conscious and time-effective manner

**Other Job Requirements**
- Contribute to and promote the use of Fluor’s knowledge management portals and communities
- Stay current/updated with Contract Management practices and procedures; remain informed of current developments and potential changes within the Contract Management group
- Participate in Fluor University® for training and career development
- Ensure timely issuance of contracts
- Prepare and issue monthly reports as required by the project or department
- Participate in taskforce activities, as required
- Use reference systems to record and maintain project contract data
- Perform all other duties requested by immediate supervisor(s) in order to support and achieve project milestone goals
- Develop and make formal presentations when given the opportunity
- Organize and document communications and meetings with contractors
- Read and understand the Prime Contract
- Participate in the development of the Project Contracting Plan and contract planning
- Perform Contractor resource survey
- Develop contract risk assessment matrix and participate in risk reviews
- Participate in project functional audits
- Develop agendas and participate in project kick-off and alignment meetings
- Prepare Project Contract Procedures
- Develop standard contract templates for a project
- Coordinate the timely issue/distribution/response of documents to the Contractor
- Coordinate/maintain control of Site Instructions

**Preferred Qualifications**
- Accredited degree or global equivalent in Business, Construction Management, or Law or equivalent experience required
- Experience in contract management, subcontract administration, and/or procurement experience supporting engineering and construction projects
- Experience developing negotiating contract terms and conditions specifically for contra

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