Project Manager Contract

2 weeks ago

Gurgaon, India Alstom Full time
PURPOSE OF THE JOB

The Project Contract Manager (PrCM) is a key member of the project team, working in close collaboration with the Project Manager and core project team. He/she provides guidance and leadership to develop, implement, and drive proactive contract/claim management and risk mitigation strategies in accordance with Alstom’s business objectives; including extensions of time (EoTs), variations orders, contract amendments. He/she ensures proper record keeping and file preparation in support of robust claim files.

MAIN RESPONSIBILITIESKey accountabilitiesEnsures application of Contract, Claims and Insurance Management Manual (CCIM) and Alstom governance.Prepares Contract Summary and ensure it is widely communicated and regularly updated.Prepares with Core Project Team Contract Management Strategy Plan (CMSP)Organises the Contract Management Day with the Core Project TeamCarefully analyzes the contract to build and drive implementation of Contract/Claim Management Strategy Plan, as well as keep it updated and communicated with project team on quarterly basis.Contributes to CDRL with the Project Team members so that it is launched in time, is accurately communicated, and updated.Monitors Works toward contract obligations, including support to monitoring of project schedule towards achieving contractual milestones.Ensures timely issuance of contractual notices.Establishes and implement project specific commercial procedures, particularly regarding correspondences, notifications,insurance, variation requests/orders and claims preparation files.In collaboration with Documentation Controller and/or Project Contract Administrator, ensures a reliable filing and easy access of all correspondences.Monitors/manages correspondence by analysing (for and with Project Manager/Director) incoming and outgoing correspondences to third parties.Contributes to REXMonitors/manages insurance policies and keep their validity in collaboration with Regional Insurance Manager. Keeps the Regional Insurance Manager updated regarding all changes/ deviation to insurance policies.Develops and produces any project specific processes and ways of working for contract/claim management.Develops a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interestsCarefully monitors, records, and notifies customer/partners and any third party regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.Monitors customer/partner requests for variations / change orders / extensions of time. Provides follow-up, as necessary,to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters for CD/PM/PD approval.Provides proactive advice on specific issues, risks, contractual/claims activities, taking into account the contract and business objectives.Reports on contract management and claims activities to the project, Legal, and Contract Management teams.Ensures Contract management KPIS are reported as per reporting deadlines including gathering the inputs from Key supplier Contract Managers and Insurance ManagersProvides training on contract/claim management to key project stakeholders, including project management, finance,engineering, sourcing.Anticipates events and risks associated with the contract management activities; propose alternative proactive solutions to keep the situation under control.Works closely with the Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Key Supplier Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.

Experience

Minimum of ten years of Contract/Claim Management experience (preferred) / Project Management

Educational RequirementsA degree in Law, Engineering, Finance, Technical, Economics or business sciences

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