Business Support Coordinator

6 months ago

Bengaluru Karnataka, India AtkinsRéalis Full time

We’re AtkinsRéalis, a world-leading Design, Engineering and Project Management organization. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations & Maintenance and Capital.

Our teams are proud to deliver on some of the most prestigious projects across the world. It's thanks to our talented people and their diverse thinking, expertise, and knowledge. Join us and you'll be part of our genuinely collaborative environment, where everyone is supported to make the most of their talents and expertise.

When it comes to work-life balance, AtkinsRéalis is a great place to be. So, let's discuss how our flexible and remote working policies can support your priorities. We're passionate about are work while valuing each other equally. So, ask us about some of our recent pledges for Women's Equality and being a 'Disability Confident' and 'Inclusive Employer’.

To provide administrative support to the Site Operations Director and the Senior Management Team and the Project Teams. It is important for this role to develop and maintain relationships with a range of internal and external stakeholders to ensure a collaborative approach to ensure an effective interface between operational and projects team in various locations.

**Requirements**:

- Appropriate Degree qualified
- At least 10 years’ experience in Business Support Services, preferably with Engineering Consultants
- Must demonstrate ability to act independently and as part of a team.
- Excellent computer skills and proficient in excel, word, power point, access, and outlook.
- Good communication skills in written and spoken English essential.
- Good report writing skills, experience of preparing presentations is essential.
- Good team player, able to communicate effectively with colleagues.
- A strong background in providing executive level PA support.
- Experience in working under pressure and meeting deadlines.
- Ability to take minutes of meetings and compose short professional letters.
- Responsibility for the provision of an efficient and responsive administrative, organisational, and logístical support service ensuring that the organisation's policies and corporate processes and systems are consistently applied and adhered to.
- Support SOD with all day-to-day operational activities
- Maintaining and organising diaries simultaneously using MS Outlook, co-ordinating internal and external meetings, and appointments
- Responsible for arranging, preparing, organising and prioritising Client presentations for meetings.
- Effective liaison with PAs, Senior members of staff to obtain information for reports, collating and generating draft reports for review.
Arrange extensive/complex international travel i.e., flight bookings, hotel reservations, cars and visas where required.
- Geographical knowledge and ability to comprehend differences in international workings which may affect business delivery.
- Deal with issues and instructions remotely on a regular basis.
- Prepare agenda and Minutes of Meeting. Prepare power point presentation for Client meetings and internal management meetings.
- Timely and accurate transcription of correspondence from dictated notes and hand-written work
- Ability to manage electronic document management system.
- Processing inward and outward mail
- Support the BS team for the new staff recruitment process, mobilisation, and onboarding.
- Arrange company provided IT equipment’s to Site Operations staff as required.
- Schedule driver’s assignments efficiently
- Assist with office management as required such as distributing posters to all project sites, office repairs, modifications liaising with the FM team.
- Facilitate and organise events, meetings, workshops, social events, monthly cascades and Director’s Tours.
- Coordinate visits of Site Operations Senior Management to other Middle East Countries.
- Manage the business work visit visas of staff such as obtain new visas, renewals, visa runs etc.
- Maintain the updated Site Operations staff list.
- Update Site Operations resources every two weeks in coordination with Project Control Managers, SAMs and HODs
- Arrange monthly Resource Meeting, update the schedule, and circulate to all

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