Exam Coordinator

3 months ago

Bommanahalli Bengaluru Karnataka, India GIBS Business School Full time

**Job Description: Exam Coordinator**

About GIBS

GIBS Business School, promoted and managed by IIM Alumni, offers a two-year full-time PGDM course that is recognized by the All-India Council for Technical Education (AICTE).

GIBS is a distinguished B-School in India, and we have received numerous accolades and recognition. Recently, Business India awarded us an A+++ rating, recognizing our unwavering commitment to providing exceptional education. We take pride in our distinctive programs, such as the Innovation, Research, and Entrepreneurship (IRE) program, as well as the GIBS Finishing School, designed specifically for PGDM and BBA students. These unique offerings have contributed to GIBS' reputation as a premier educational institution dedicated to excellence.

Work Location: GIBS Business School, Mylasandra road, Begur Hobli, Bengaluru, Karnataka 560068

Working days: Monday to Saturday

Interview mode : In person

**Position Overview**:
The Exam Coordinator is responsible for the smooth execution of all examinations within the institution. This role involves the coordination of exam schedules, invigilation arrangements, communication with faculty and students, and ensuring compliance with academic and examination regulations. The Exam Coordinator will work closely with the administration and academic departments to maintain the integrity and efficiency of the exam process.

**Key Responsibilities**:
Examination Planning and Scheduling:
Develop and publish the examination schedule in collaboration with academic departments.

Coordinate the availability of venues, materials, and resources required for exams.

Ensure proper seating arrangements and adherence to capacity limits.

Exam Preparation and Execution:
Oversee the collection and preparation of exam papers from faculty.

Coordinate printing, security, and distribution of exam materials.

Ensure that all required equipment (e.g., answer sheets, calculators, etc.) is available and in proper working condition.

Invigilation Coordination:
Assign invigilators for each exam session and brief them on their responsibilities.

Ensure invigilators are aware of exam rules, regulations, and emergency procedures.

Monitor the exam venue for any irregularities or violations.

Communication and Coordination:
Serve as the contact point for exam-related inquiries from students and faculty.

Communicate exam schedules, room assignments, and other relevant information to students and staff.

Coordinate any special exam accommodations for students with disabilities.

Exam Security and Integrity:
Maintain strict confidentiality of all exam materials and student records.

Ensure compliance with institutional policies regarding academic honesty and exam security.

Address any incidents of cheating or misconduct during exams, following institutional guidelines.

Post-Examination Activities:
Manage the collection and safe delivery of completed exam papers to the grading faculty.

Oversee the grading process and ensure the timely submission of results.

Handle the logistics of re-examinations and retakes as required.

Result Publishing and Record Maintenance:
Ensure the timely and accurate publication of exam results.

Coordinate with relevant departments for result verification and approval before publishing.

Maintain comprehensive and secure records of all examination results, ensuring they are easily accessible for future reference and audits

Address student queries regarding results and facilitate re-evaluation or rechecking processes as necessary

Reporting and Record Keeping:
Maintain accurate records of exam schedules, final attendance, and results.

Data Entry and Management:
Accurately enter exam-related data, including student grades, and exam details, into the system.

Ensure that all data is correctly recorded and updated in both digital and physical records.

**Qualifications**:
Bachelor’s degree in education, administration, or related field.

Proven experience in educational administration or exam coordination.

Excellent organizational and time management skills.

Strong communication and interpersonal abilities.

**Preferred Skills**:
Familiarity with exam policies and procedures within higher education institutions.

Experience working with digital exam platforms and student management systems.

Ability to handle confidential information with discretion.

**Key Competencies**:
Attention to detail

Problem-solving ability

Ability to work under pressure

Team coordination

Flexibility and adaptability

Pay: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Paid sick time
- Provident Fund

Schedule:

- Day shift

**Experience**:

- Administration: 1 year (required)
- exam policies and procedures: 1 year (required)
- Educational administration or exam coordination.: 1 year (required)
- digital exam platforms and student management systems: 1 year (required)

**Location**:

- Bommanahalli, Bengaluru, Karnataka (required)

Work Location: In person

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