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Administrative Assistant

3 months ago

Rajkot Gujarat, India Galaxy Chains Pvt. Ltd. Full time

**Galaxy Chains Pvt. Ltd. And Galaxy Conveyors Pvt. Ltd**

JOB DESCRIPTION & JOB SPECIFICATION

**Job Title: Administrative Assistant/Office Assistant**

**Primary Responsibilities**: Assist the Directors in day to day routine activities, internal department cordination and any other task assigned by the Directors from Time to Time.

**Reporting Structure**
Reporting to: Directors and HODs.Position Reporting into this role: None

**Required Skill**:
Excellent Personality and communication skills, Good Command over English language, good knowledge of MS
Office and google products (Calendar, Keep Etc.), skilled in written communication, very good with coordination and interpersonal relationships, should be a learner by focusing on companies core purpose and core values.

**Key Result Areas**
Internal:
1>. All types of communication with Existing and New Clients.
2>. Handling office tasks, such as filing, generating reports and presentations.
3>. Plan meetings and take detailed minutes.
4>. Develop and maintain a filing system

5>. Submit and reconcile expense reports
6>. Cordinate with HODs for Day to Day

**External**:
1>. Making travel arrangements, such as booking flights, cars, and and New Clients making hotel reservations.

2>. Cordinate with Clients who are in touch with HODs and generating reports and presentations. Director.

3>. Screening phone calls and routing callers to the appropriate person.

4>. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

5>. Greet and assist visitors.

6>. Maintain polite and professional communication via phone, e
- internal communication and activities. mail, and mail.

Marketing Techniques via different medias, good intrapersonal communication skills, Self Confidence.

**Qualification**: Management Degree or Experience with Related Field.

**GENDER PREFERANCE**: FEMALE/MALE

**OFFICE TIMINGS**: 9AM TO 5.30 PM

**Work Experience**:
Around 1-2 years of expirence of related field from a reputed firm would be preffered. Fresher with good communication skills, attitude and willingess to learn are welcomed as well.

This job can also be searched as Administrative coordinator, office administrator, Executive assistant, Office manager, receptionist.

Pay: From ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Internet reimbursement
- Leave encashment
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Application Question(s):

- Are you willing to work at Shapar?
- What is your expected CTC?

**Education**:

- Diploma (required)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (required)
- English (required)

Work Location: In person

Expected Start Date: 15/05/2024