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Executive - Legal Admin

2 months ago

Pune Maharashtra, India The Phoenix Mills Limited Full time

**Executive - Legal**:
**Department**

Legal

**External Interface**

(Enlist the external agencies/authorities that you are required to deal with while discharging your duty)
- SOLICITORS & ADVOCATES
- RETAILERS (For discussing and negotiating agreements)

**Minimum Qualification**

(i.e education, training etc.)
- Graduate / Post Graduate in Law from a reputed institute
- Qualified Solicitor

**Minimum Experience**

(in terms of years)

1 - 2 years of relevant work experience

Good knowledge of computers and software related to legal trackers etc.

**Special Skills/Attributes**

(required for performing the job effectively)
- Good understanding, interpretation of laws.
- Good communication skills.
- Drafting of documents - related to property.

**Overall Purpose/Objective**

**Of the job**

Responsible for carrying out various administrative activities in the legal team for a project/center -proofing, printing, stamping and registration of all legal documents and ensuring their safe custody by prompt and efficient filing as per prescribed norms/processes. Also responsible for ensuring coordinating with various departments like Finance & Accounts, Projects etc.

**Key Responsibilities**

(List major responsibilities, that you have, to achieve the key objectives)
- Coordinate with the Retailers / Leasing to obtain documents required for registration
- Update weekly legal tracker to cover LoIs received, LLA Prepare / Executed, Top Sheets prepares, and retain/file all originals LOIs and Letters received
- Support the Manager - Legal in ensuring that the registration of the final agreement document is carried out as per statutory guidelines
- Verify all accompanying documents as per the standard checklist (covering letter, area certificate and plans, Board Resolution, AoA, MoU, Indemnity Bond and addendum etc.)
- Ensure cheques for security deposit, stamp duty and registration charges are received, and an authorized person from the retailer side is available for appearance before the registering authority
- Coordinate with the accounts team to get the pay order made for franking of stamp duty
- Conduct Registrations of all Agreements duly post verification from Retailer and Leasing
- Update the Registration database with salient details
- Save all scan copies registered Agreements in Share Drive for easy retrieval of all.
- Ensure one of the two notarized copies of the original agreement is archived with the legal team for safe custody
- Help the Manager - Legal in preparing letters for the fit-out process (Indemnity Bonds, Undertakings etc.) closer to the time of mall opening and send them to the Ops team
- Prepare Folder for every Retailer with all documents as per the Legal Checklist.
- Is the custodian of all Notarized copies of contracts / legal documentation concerned with all stakeholders at the Centre (including Leave & License Agreements, Service Agreements, Notices, and Replies etc.)
- Check all documents are signed by the correct signatory from the organization.
- Prepare drafts of NOC to retailers for finalization by the Manager - Legal
- Support the Center’s legal team in the legacy litigation cases by maintaining records of dates/appearances etc.
- Prepare the regular/ monthly MIS reports for Registrations undertaken for the Corporate Legal team’s Review

Qualifications

**Minimum Qualification**

(i.e education, training etc.)
- 10+2 / Graduate/Under graduate in Law from a reputed institute
- Qualified Solicitor

Primary Location: IN-MH-Pune

Work Locations: Pune Wakad Alyssum Developers Pvt. Ltd. Survey No.132/23Behind Sayaji Hotel,Wakad Pune 411014

Job: Legal

Organization: Mall Business

Schedule: Regular

Shift: Standard

Day Job

Job Posting: Feb 28, 2024, 12:03:54 AM

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