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Administrative Officer
4 weeks ago
JOB DESCRIPTION/ RESPONSIBILITIES:
- Manage general office administration (e.g. office lease, housekeeping maintenance, security, procurement, vendor management, annual maintenance contracts, office records, office equipment’s, files and office correspondence etc.)
- Maintain proper records of all inventory/ assets procured and issues to various staff. To ensure that assets are insured and in working conditions. Any requirement of new assets items needs to be brought to the knowledge of State Head and Administrative Officer at New Delhi.
- Maintain records of all the publication and distribution.
- Organize conferences meetings and events and provide IT/ other support to the state office
- Review incoming correspondence, collect and prepare necessary information for reply/action, and draft and finalize responses;
- Manage the travel of the office staff, including dealing with the travel agent; ensuring that the travel approval process is being followed as per policies, hotel arrangements, car arrangements, ticketing, managing the schedule of the visitors etc.
- Undertake field travel for training, review of sub-grantees account and program monitoring as necessary.
- Ensure attendance sheet for all training programs / workshop etc. are attached with the claims.
- To keep track of due dates of all financials reports to be submitted by sub-grantees as per agreed sub-grant agreement.
- Coordinate with Delhi office for all need based state level procurement.
- Be the point person for Delhi office for administration, and procurement related matters.
- To ensure that state office is compliant with all applicable laws (of State)
- Undertake any other activities/responsibilities as given by the State Head or from the New Delhi Office.
Note: The roles and responsibilities mentioned above are not exhaustive. Role holder will be guided to perform different tasks as necessitated by changing role within the organization and the overall objectives.
**Benefits**:
- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund
Schedule:
- Day shift
- Monday to Friday
**Experience**:
- total work: 3 years (required)
Work Location: In person
Application Deadline: 15/06/2024
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