Executive Secretary to CEO
2 weeks ago
We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
**Responsibilities**
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
**Requirements**:
- **Proven experience as executive secretary or similar administrative role**:
- Proficient in MS Office and “back-office” software (ERP)
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- **Outstanding communication and negotiation abilities**:
- **Integrity and confidentiality**:
- **Degree in business administration or relative field**
Schedule:
- Day shift
**Experience**:
- total work: 1 year (preferred)
**Language**:
- English (preferred)
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