Travel & Expense Administrator

2 months ago

Bengaluru, India Infoblox Full time

It’s an exciting time to be at Infoblox. Named a Top 25 Cyber Security Company by The Software Report and one of _Inc_. magazine’s Best Workplaces for 2020, Infoblox is the leader in cloud-first networking and security services. Our solutions empower organizations to take full advantage of the cloud to deliver network experiences that are inherently simple, scalable, and reliable for everyone. Infoblox customers are among the largest enterprises in the world and include 70% of the Fortune 500, and our success depends on bright, energetic, talented people who share a passion for building the next generation of networking technologies—and having fun along the way.

We are looking for a Travel & Expense (T&E) Administrator to join our Finance team reporting to the senior manager of Accounting Operations. In this role, you will process expense reports, ensure compliance with the company’s travel policy, audit receipts, and assist with managing the company’s travel card program. You will also provide guidance to employees and managers on correcting, submitting, and approving expense reports

**What you’ll do**:

- Process and audit expense reports ensuring compliance with company policies and reporting requirements
- Follow up with employees for out-of-policy expenses, missing receipts, incorrect expense types, and missing attendee files
- Assist in managing our travel card program, including issuing cards, terminating cards, etc.
- Provide guidance to employees and managers on correcting, submitting, and approving expense reports
- Provide training to employees, including quarterly online sessions
- Manage and prepare semi-monthly funding files and other travel and expense reports using Concur tools
- Reconcile files and continuously improve Concur travel and expense tools and processes
- Manage the Infoblox travel approval system and respond in a timely manner on travel exception approvals
- Manage travel and expense reports via the Concur Intelligence reporting tool for the general ledger team

**What you’ll bring**:

- 2+ years of experience managing travel and expense programs or related
- Experience using Concur Premier
- Strong written and verbal English communication skills
- Knowledge of basic Excel
- Bachelor’s degree in business administration/finance or equivalent

**What success looks like**:
After six months, you will
- Work independently on the T&E audit reports
- Be fully conversant with the Global T&E policy
- Handle all external and internal queries independently
- Understand the complete end-to-end T&E process on the overall level—from receiving claims from employees to making payments
- Be adept at using Concur, both for operational activities like auditing expense reports and running reports

After about a year, you will
- Independently handle the statutory and other ad-hoc audit requests or reports
- Be a focal point of contact for Concur to fix and implement enhancements
- Contribute to team initiatives and projects, like knowledge base creation and automation enhancement
- Collaborate with various stakeholders, like HRIS, Procurement, and Finance
- Determine new analytics for metrics and run process improvements

**We’ve got you covered**:
Our holistic **benefits** package includes coverage of your health, wealth, and wellness as well as a great work environment, employee programs, and company culture. We offer a competitive salary and benefits package, including industry-best insurance benefits and generous paid time off to help you balance your life. We have a strong culture and live our **values** every day we believe in transparency, curiosity, respect, and above all, having fun while delighting our customers.

**Why Infoblox?**

We’ve created a culture that embraces **diversity, equity, and inclusion** and rewards innovation, curiosity, and creativity. We achieve remarkable results by working together in a supportive environment that focuses on continuous learning and embraces change. So, whether you’re a software engineer, marketing manager, customer care pro, or product specialist, you belong here, where you will have the opportunity to grow and develop your career. Check out **what it’s like to be a Bloxer**. We think you’ll be excited to join our team.

**#LI-AS1

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