Executive Assistant to CEO

1 month ago


Noida Sector Noida Uttar Pradesh, India Hashtag Digitals Solutions Full time

Description (JD) for an Executive Assistant:
Job Title: Executive Assistant

Reports To: HOD

Location: Noida sec 62

**Job Type**: Full-Time

Job Summary:
Key Responsibilities:
Administrative Support: Provide high-level administrative support to executives, ensuring smooth and efficient operation of the office.

Calendar Management: Manage executives' calendars, schedule meetings, appointments, and travel arrangements.

Meeting Coordination: Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and ensuring follow-up.

Travel Arrangements: Book domestic and international travel, including flights, accommodation, and itineraries.

Document Preparation: Draft, proofread, and edit reports, presentations, and other documents as required.

Confidentiality: Maintain discretion and confidentiality regarding executive’s personal and professional matters.

Office Management: Oversee office supplies, order equipment, and manage office logistics.

Project Assistance: Assist in special projects, research, and preparation of presentations or reports.

Event Coordination: Plan and organize company events, conferences, or client meetings as needed.

Qualifications:
Education: Bachelor’s degree in Business Administration, Communications, or a related field (preferred).

Experience: Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role.

**Skills**:Strong organizational skills and the ability to multitask

Excellent written and verbal communication skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Ability to maintain confidentiality and manage sensitive information

Attention to detail and problem-solving abilities

Strong interpersonal skills and the ability to interact with high-level executives and clients

Flexibility and adaptability in a fast-paced environment

Preferred Qualifications:
Experience with travel booking and managing complex itineraries.

Familiarity with project management tools (Asana, Trello, etc.).

Experience in sales

Working Conditions:
Full-time position

Office-based with potential

Occasional travel required for events or meetings.

Pay: ₹25,000.00 - ₹45,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Flexible schedule

Schedule:

- Day shift

Supplemental Pay:

- Commission pay
- Overtime pay
- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Noida Sector 62, Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- total work: 2 years (preferred)
- Executive Assistant: 1 year (required)

Work Location: In person



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