Personal Secretary

2 days ago

Kolkata, India Inspira Software Services Pvt. Ltd. Full time

_Please read the job description carefully before applying_

Applications are invited from Smart and Dynamic women professionals for the positions of **Personal Secretary / Executive Personal Assistant **to the Managing Director (MD) of an well established IT and E-Commerce company with strong competence in software product engineering and having country-wide business activities.

**Note**:
**Age Limit for applicants - 35 years**

**Job Location option**:Calcutta (and also Mumbai, Delhi NCR)

The company provides manage Enterprise software services and is about to commence an E-commerce division as well.

Primary role of the incumbent would be to work closely with the Managing Director (MD) of the company in business operations. Contributions can be made proactively across multiple areas of operations.

Please read the detailed job description and skill requirements carefully before applying.

**Key responsibilities -**
- Remain consistently involved with all the aspects of the MDs work and be responsible for planning, organising, scheduling and subsequently analysing the week to week activities for the MD.
- Provide close and consistent support to the MD in order to help him to be more effective in all aspects of his job as a business leader.
- Schedule and coordinate activities pertaining to day to day business operations.
- Preparing documents and reports for internal meetings within the company, and business meetings with customers.
- Proactively participate in business meetings and presentations, taking minutes of meetings.
- Coordinate business development activities and digital marketing initiatives.
- Organising promotional events for company's software products and services.
- Ensure a good visibility of the company in the Internet space through promotional campaigns on the web and electronic media.
- Coordinate corporate communication.
- Preparing MIS / Analytics Reports by extracting/ exporting relevant data from ERP System in Excel format and using features of Excel.
- ______________

**Desired Applicant Profile**

**Education -**

Graduate or Post-graduate degree in Science / Commerce / Technology / Management would be preferred.

**Age - Between 21 and 35 years**

**Experience - 1 to 5 years of relevant experience**

Experience of at least 1 years in similar position of Personal Assistant/ Secretary / Executive Assistant would be preferred, though exceptions can be made in select cases depending on the profile of the applicant.
- _____________

**Desired attributes of the Applicant**

A go-getter, confident and presentable woman, who can confidently represent the company in business meetings and corporate events.

A mature, critical thinker and reflective person, who can also be an extrovert and adventurous when a challenging situation calls for that, and isn't risk-averse.

Ability to work in an organised way with an eye for details.

Should possess a strong drive for achieving assigned goals within the stipulated time.

Trustworthy with ability to manage sensitive, complex, and confidential information.

Should be physically fit enough mentally agile to handle this challenging role which may need one to be alert and proactive.

Willing to travel with the MD to other cities for attending business meetings, promotional events and other official works.

**Desired Professional Skills**

Possess good communication skills in written / spoken English.

Must be comfortable giving PowerPoint presentations.

Demonstrated ability to manage multiple tasks in a fast-paced environment under mínimal supervision with a high attention to detail.

Strong interpersonal, analytical and organizational skills.

IT and Computer savvy and well versed with software like Outlook, MS Excel, Word, PowerPoint, Google Apps.

Should be keen to learn new skills and enhance professional capabilities.

**Salary -**

Rs.17,000/- to Rs.45,000/- per month depending on experience profile, academic background and professional skills.

Remuneration is negotiable and would be commensurate with experience and capability to add value while working in this important role.

Good contribution would always be rewarded.

Apart from fixed monthly pay, periodic performance linked incentives and allowances will be offered, which could be good for top performers capable of demonstrating a high degree of professionalism and commitment.

**_Transport / house rent allowance may be offered to deserving applicants._**

**Industry**: IT-Software / Software Services
**Area of Operation** - Enterprise software services.

**About the company**:
Inspira Software Services Pvt. Ltd. is an established software Product company developing Cloud based Enterprise Business Process Automation Software and Mobility Applications over three decades for multiple business functions and providing managed software services under the **SaaS** model.

These High Availability Online business process automation software like CRM, Project Management, Production Management

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