Executive Assistant

5 months ago

Wagle Estate Thane Maharashtra, India Stamp IT Robotai & Solutions Pvt. Ltd. Full time

**Roles & Responsibilities**:

- To work as executive assistant to the MD
- Assist in the preparation of agendas and capture salient points, decisions, action items and status in meetings such as Board meetings, Project Meetings
- Draft correspondence t o be sent on behalf of and signed by MD
- Support the MD to manage information exchange and ensure effective communication occurs across key stakeholder groups
- Ensure that urgent enquiries and emerging issues are brought to the MD’s attention
- Assist with the recording and storage of information in accordance with records management policies and procedures
- Coordinate special projects such as feasibility studies when required
- Share collective responsibility for delivering organizational objectives, through active engagement and collaboration with employees at all levels in the organization
- Adhere to all organizational policies, procedures, standards and practises
- Act only in ways that advances the organization’s objectives, values and reputation
- Perform tasks taht will free up the MD’s time
- Other duties, consistent with skills and experience, as directed by the MD
- To organize daily Schedules, appointments & Meetings.
- Taking charge of tasks with loyalty towards the organization with full responsibility for the completion of the tasks.
- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, and submissions, and distributing them as needed.
- Making travel arrangements
- Performing office duties that include ordering supplies and managing a records database.
- Provide general administrative support.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
- Coordinating with internal team
- Developing new systems and processes in the company as per the training
- Updating MIS and Getting followups from Sales Team
- Any other work assigned by reporting manager. The responsibilities can be reviewed or changed from time to time as per the guidance of reporting manager.

**Requirements**:
1. Good spoken and written English

2. Technically strong and smart

3. Willingness to learn and contribute to the key results of the organization

4. dynamic-willing and able to multi-task

5. Easy Adaptability to Internal systems

6. stability of working with organizational systems and getting numerous growth opportunities.

Good knowledge of MS- office, google sheets, google forms, and excel.

Effective Communication Skills
- both English, Hindi & Marathi, Teamwork, Adaptability, Dynamic and flexible working

**Job Types**: Full-time, Permanent

Pay: ₹12,000.00 - ₹35,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 4 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

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