Administrative Assistant

6 days ago


Hyderabad Telangana, India VARITE INDIA PRIVATE LIMITED Full time

**Company Name**: VARITE India Private Limited

**About The Client**:
A cloud computing company offers a platform for digital workflows, enabling organizations to automate and streamline business processes. The solutions include IT service management, human resources, customer service, and security operations. Designed to enhance efficiency and collaboration, the platform digitizes and automates workflows for diverse organizational needs. Headquartered in the United States, the company is recognized for its innovative approach to workflow automation, playing a significant role in the IT service management and business process automation space. In 2018, Forbes magazine named it number one on its list of the world's most innovative companies.

**Essential Job Functions**:

- We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You are the glue that keeps our Senior Leadership together. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment.
- Handle end-to-end travel (flight, hotel, car, visa, etc.) arrangements for all senior leaders (Directors+) in Global People traveling in-region or to the region
- Proactively identify and address any issues that may arise during travel, providing quick and effective solutions.
- In-office meeting management: align agendas, coordinate meeting rooms, assist with food orders, and other meeting needs for Senior Leaders when traveling to the region and requiring assistance with coordinating
- Partner with VP+ Executive Assistant’s when applicable to provide on the ground support when VP+ leaders are traveling in-region
- Act as a point of contact for executives during their travels, offering support and assistance as needed
- Expense management duties, which includes submitting expense reports and receipts in a timely manner

**Qualifications**:

- 3+ years of administrative assistant experience
- Proactive, one step ahead work ethic, attitude and approach
- You’re able to multi-task, including juggling multiple calendars, teams and requests. You’re also flexible in response to changing priorities and needs
- Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
- You’re comfortable interfacing with global leaders and executives
- Superior communication skills with the ability to work across all levels, internally and with agencies
- High level of confidentiality, discernment and judgment
- Desire to become a local and client ambassador and work under pressure while consistently meeting deadlines
- Familiarity with international travel regulations and restrictions is a plus
- Proficient in travel booking platforms and expense management tools
- You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX

**Experience Level Bonus Referral**:

- 0-2 years- INR 5,000- 2-6 years- INR 7,500- 6+ years- INR 10,000**About VARITE**: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.

**Equal Opportunity Employer**:
VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status.



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