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Executive Assistant

7 months ago

Kolkata West Bengal, India GOKUL GROUP Full time

JOB DESCRIPTION:

- drafting letters, mails & documents; collecting and analysing information; initiating telecommunications.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- recording meeting discussions and preparing minutes
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- 6 An executive assistant's duties vary by employer, but tasks may include screening and prioritising mail and phone calls, researching and writing memos. They may maintain executive calendars and meeting agendas, prepare materials used in executive presentations and make travel arrangements. They can also organise and maintain files and office libraries of books, papers, and digital media.
- 7 Provide high-level administrative support by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff
- 8 Any other functions as and when you suggested which may include personal work of the directors

PACKAGE : BETWEEN- 10k to 15k

TIMINGS: 9 AM TO 6 PM

CRITERIA / QUALIFICATIONS:

- Should have 3-5 years of experience as an assistant or secretary to the MD of a company
- THIS IS A MUST
- EXCELLENT FOLLOW UP SKILLS: Most important requirement.
- SHOULD BE ABLE TO REACH OFFICE WITHIN 9 AM SHARP
- SHOULD BE STAYING WITHIN 30 MINUTES OF COMMUTING TIME FROM OFFICE
- Should have working knowledge of MS OFFICE especially EXCEL & Word.
- Good Command over English
- Good knowledge of shorthand
- Should be Married or minimum AGE- 30 PLUS
- Should have graduated from a secretarial college.

ONLY IF YOU HAVE THE ABOVE QUALIFICATIONS, THEN ONLY APPLY PLEASE.

**Job Types**: Full-time, Permanent

**Salary**: ₹20,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Kolkata, Kolkata - 700020, West Bengal: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- executive assistant: 2 years (required)

**Language**:

- English (required)