Workplace Operations Assistant

6 months ago


Pune Maharashtra, India Addepar Full time

**Who We Are**

Addepar is a global technology and data company that helps investment professionals provide the most informed, precise guidance for their clients. Hundreds of thousands of users have trusted Addepar to empower smarter investment decisions and better advice over the last decade. With client presence in more than 40 countries, Addepar's platform aggregates portfolio, market and client data for over $5 trillion in assets. Addepar's open platform integrates with more than 100 software, data and services partners to deliver a complete solution for a wide range of firms and use cases. Addepar embraces a global flexible workforce model with offices in Silicon Valley, New York City, Salt Lake City, Chicago, London, Dublin, Edinburgh, Scotland and Pune, India.
- Marketplace and brokerage services provided by Acervus Securities, Inc., an SEC registered broker‑dealer and member FINRA / SIPC.

**The Role**:
As a Workplace Operations Assistant, you will handle and coordinate various administrative functions within the organisation. Your role will involve providing support to the administrative team, ensuring efficient operations, and supporting the overall success of the organisation.

**What You'll Do**:

- Administrative Operations: Coordinate and support the day-to-day administrative operations, including office management, facilities maintenance, and inventory control.
- Maintain inventory for Office Supplies and swag.
- Courier management (send/receive couriers as per the requirement)
- ID & Access card management follow-up with office for access and RFID cards. Gate passes for visitors & vendors.
- Bank work, vendor office visits for material procurement document submissions etc.
- Official documentation print/scan, filing.
- Planning and preparing for office events, such as meetings, conferences, and other activities. Event decoration & material procurement as required (food, cold drinks, space arrangement etc.)
- Help IT team maintain IT inventory & coordinate systems delivery/receipt for new hires and exits.
- Maintain inventory for office supplies & pantry (Biscuits, stationary, etc.)
- Minor coordination with the building facility manager for repairs, fittings, problem resolution etc.
- Vendor coordination when required (deep cleaning of office, pest control, AMC etc.).
- Handling housekeeping team & office cleaning management and coordination of Office cleaning checks & coordination
- Greeting and directing visitors and answering questions related to the workspace.
- Performing basic office tasks, such as taking messages, sorting mail, maintaining and updating filing, operating office machines, and arranging equipment maintenance and repairs.

**Who You Are**:

- A high school diploma.
- Solid understanding of and experience with administrative and clerical procedures and systems.
- Proficiency with computers.
- Familiarity with office equipment.
- Excellent communication and interpersonal skills. English proficiency is highly preferred.

**Our Values**
- **Act Like an Owner - **Think and operate with intention, purpose and care. Own outcomes.
- **Build Together - **Collaborate to unlock the best solutions. Deliver lasting value.
- **Champion Our Clients - **Exceed client expectations. Our clients' success is our success.
- **Drive Innovation - **Be bold and unconstrained in problem solving. Transform the industry.
- **Embrace Learning - **Engage our community to broaden our perspective. Bring a growth mindset.

In addition to our core values, Addepar is proud to be an equal opportunity employer. We seek to bring together diverse ideas, experiences, skill sets, perspectives, backgrounds and identities to drive innovative solutions. We commit to promoting a welcoming environment where inclusion and belonging are held as a shared responsibility.


  • Workplace Ambassador

    2 months ago


    Pune, Maharashtra, India JLL Full time

    JLL supports the Whole You, personally and professionally. Job Summary The Workplace Ambassador is responsible for delivering exceptional client experience every day through enhanced engagement, proactive communication, and high touch service within a select portfolio of properties. The Ambassador will be expected to increase the level of engagement and...

  • Workplace Experience

    3 months ago


    Pune, Maharashtra, India JLL Full time

    JLL supports the Whole You, personally and professionally. Title Workplace Experience Services Manager Business unit Work Dynamics Reporting to Account Operations Director Overall Roll The WESM will be part of the wider Workplace Experience Community and is responsible for leading the experience team in forging a lasting, open and collaborative relationship...

  • Workplace Coordinator

    6 months ago


    Mumbai, Maharashtra, India JLL Full time

    JLL supports the Whole You, personally and professionally. Title Workplace Coordinator/FE (Soft Services) Business unit Integrated Facilities Management Reporting to Assistant Manager (Soft Services) Key stakeholders Nil Direct reports Nil Duties & responsibilities Site operations management. Monitoring of Housekeeping related activities. Arrangement of...


  • Pune, Maharashtra, India JLL Full time

    JLL supports the Whole You, personally and professionally. Title Workplace Experience Services Manager Business unit Work Dynamics Reporting to Account Operations Director Overall Roll The WESM will be part of the wider Workplace Experience Community and is responsible for leading the experience team in forging a lasting, open and collaborative relationship...

  • Workplace Ambassador

    1 month ago


    Mumbai, Maharashtra, India JLL Full time

    JLL supports the Whole You, personally and professionally. Internal Title - Workplace Ambassador Client Title - Workplace Ambassador Our goal is to provide enhanced workplace experiences that will be long remembered by our clients. In this role you will be a part of delivering a best-in-class experience for our client’s personnel, customers, and guests in...


  • Pune, Maharashtra, India JLL Full time

    About JLLJLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients.We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where...

  • Workplace Assistant

    6 months ago


    Pune, India Addepar Full time

    **Who We Are** Addepar's purpose is to maximize the positive impact of the world's capital. More than 850 of the world's leading financial services firms trust Addepar to unlock the power and possibility of informed, data-driven investing and advice. These family offices, wealth managers, banks and institutions use Addepar's tech and data platform to...

  • Workplace Concierge

    6 months ago


    Pune, India Avalara Full time

    Overview: We are seeking a positive, warm, and energetic Workplace Concierge to join our team. As the Workplace Concierge in our Noida office, you will have the responsibility for making a great first impression on behalf of Avalara. In this role, you will report to the regional Manager, Workplace India and be part of the overall Workplace Team. Avalara is...


  • Pune, Maharashtra, India Orchids The International School Full time

    _**ONLY FEMALES AND IMMEDIATE JOINERS**_ We are looking for an **"Executive Assistant - Operations" at ORCHIDS THE INTERNATIONAL SCHOOL.** **Location: Tathawade, Pune** **Roles and Responsibilities**: - Onboarding, Exit formalities, Payroll inputs updates of the employees - Interacting with FOE and all the front-line employees - Prepare internal and...

  • Workplace Coordinator

    6 months ago


    Pune, India JLL Full time

    JLL supports the Whole You, personally and professionally. Workplace Coordinator Work Dynamics **What this job involves**: Prioritising the facilities’ needs Working with both the facilities manager and the assistant facilities manager, you’ll oversee the property’s day-to-day operations and ensure that all administrative functions, security issues...


  • Mumbai, Maharashtra, India Equinix Full time

    **Who are we?** Equinix is the world’s digital infrastructure company®, operating over 260 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale...


  • Pune, India Snowflake Full time

    Build the future of data. Join the Snowflake team. - ABOUT SNOWFLAKE Founded by industry experts and backed by strategic investors, our disruptive built-for-the-cloud architecture was designed to push the limitations of conventional data warehousing. Snowflake started with a clear vision: make modern data warehousing effective, affordable, and accessible...


  • Mumbai, Maharashtra, India CBRE Full time

    **Workplace Experience Coordinator (Hospitality) - Powai** **Job ID** - 187072**Posted** - 13-Nov-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Facilities Management **Location(s)** Mumbai - Maharashtra - India The Experience Reception/Concierge acts as the heart of the workplace providing personalized services to team...


  • Mumbai, Maharashtra, India Capgemini Full time

    **Job Description**: - Workplace Services Partners are responsible to operate, maintain, improve and adapt the Capgemini workplaces premises and infrastructure for creating a safe, secure and effective working environment for the business to function. Ensure optimal occupancy of workspaces, managing space requirement, delivering high quality services within...

  • Operations Assistant

    2 months ago


    Pimpri-Chinchwad, Maharashtra, India M.S.Enterprises Retails Pvt Ltd Full time

    Assist in managing office communications - Coordinate between departments to ensure the flow of information. - Support the team in daily tasks for achieving long-term goals - Assist in reviewing and improving processes - Identify bottlenecks in workflows and suggest enhancements. - Help implement new strategies. - Respond to client inquiries related to...

  • Operations Assistant

    6 months ago


    Pune, Maharashtra, India A2Z marketing Agency Full time

    **Job Title: Manager Assistant** **Job Summary**: **Salary: - 12,000 - 14,000 per month** **Location: Location: Work from Office ( Thergaon, Pune)** *** **Responsibilities**: - **Operational Support**: - Assist the manager in overseeing daily operations, ensuring efficiency and adherence to organizational policies. - Monitor and optimize workflow...

  • Workplace Coordinator

    6 months ago


    Pune, India JLL Full time

    JLL supports the Whole You, personally and professionally. Workplace Coordinator Work Dynamics What this job involves Bringing enhanced comfort and efficiency to the office How can you help make employees and visitors alike love our office? You’ll do so by arranging for regular preventative maintenance and repairs for our facilities. Scheduling for...

  • Operations Assistant

    6 months ago


    Balewadi, Pune, Maharashtra, India Icestasy Projects Private Limited Full time

    We are hiring an Operations Assistant to support our team. Responsibilities include cold room management, biker coordination, ice cream handling, invoice filing, payment collection, and bank slip filling. - Assist in cold room and inventory management. - Coordinate biker deliveries and handle ice cream inventory. - Organize and file invoice copies...

  • Workplace Executive

    4 months ago


    Mumbai, Maharashtra, India JLL Full time

    JLL supports the Whole You, personally and professionally. Workplace Executive Account Management - Work Dynamics What this job involves Bringing enhanced comfort and efficiency to the office How can you help make employees and visitors alike love our office? You’ll do so by arranging for regular preventative maintenance and repairs for our facilities....

  • Workplace Host

    1 month ago


    Mumbai, Maharashtra, India JLL Full time

    JLL supports the Whole You, personally and professionally. Title Corporate Concierge Business unit IFM Reporting to Assistant Facility Manager / Manager Key stakeholders IFM Direct Reports Team consisting of 1. Nil Duties & Responsibilities What this job involves - Meets with customers/clients with zeal and provides outstanding customer service to all...