Workplace Operations Assistant
6 months ago
**Who We Are**
Addepar is a global technology and data company that helps investment professionals provide the most informed, precise guidance for their clients. Hundreds of thousands of users have trusted Addepar to empower smarter investment decisions and better advice over the last decade. With client presence in more than 40 countries, Addepar's platform aggregates portfolio, market and client data for over $5 trillion in assets. Addepar's open platform integrates with more than 100 software, data and services partners to deliver a complete solution for a wide range of firms and use cases. Addepar embraces a global flexible workforce model with offices in Silicon Valley, New York City, Salt Lake City, Chicago, London, Dublin, Edinburgh, Scotland and Pune, India.
- Marketplace and brokerage services provided by Acervus Securities, Inc., an SEC registered broker‑dealer and member FINRA / SIPC.
**The Role**:
As a Workplace Operations Assistant, you will handle and coordinate various administrative functions within the organisation. Your role will involve providing support to the administrative team, ensuring efficient operations, and supporting the overall success of the organisation.
**What You'll Do**:
- Administrative Operations: Coordinate and support the day-to-day administrative operations, including office management, facilities maintenance, and inventory control.
- Maintain inventory for Office Supplies and swag.
- Courier management (send/receive couriers as per the requirement)
- ID & Access card management follow-up with office for access and RFID cards. Gate passes for visitors & vendors.
- Bank work, vendor office visits for material procurement document submissions etc.
- Official documentation print/scan, filing.
- Planning and preparing for office events, such as meetings, conferences, and other activities. Event decoration & material procurement as required (food, cold drinks, space arrangement etc.)
- Help IT team maintain IT inventory & coordinate systems delivery/receipt for new hires and exits.
- Maintain inventory for office supplies & pantry (Biscuits, stationary, etc.)
- Minor coordination with the building facility manager for repairs, fittings, problem resolution etc.
- Vendor coordination when required (deep cleaning of office, pest control, AMC etc.).
- Handling housekeeping team & office cleaning management and coordination of Office cleaning checks & coordination
- Greeting and directing visitors and answering questions related to the workspace.
- Performing basic office tasks, such as taking messages, sorting mail, maintaining and updating filing, operating office machines, and arranging equipment maintenance and repairs.
**Who You Are**:
- A high school diploma.
- Solid understanding of and experience with administrative and clerical procedures and systems.
- Proficiency with computers.
- Familiarity with office equipment.
- Excellent communication and interpersonal skills. English proficiency is highly preferred.
**Our Values**
- **Act Like an Owner - **Think and operate with intention, purpose and care. Own outcomes.
- **Build Together - **Collaborate to unlock the best solutions. Deliver lasting value.
- **Champion Our Clients - **Exceed client expectations. Our clients' success is our success.
- **Drive Innovation - **Be bold and unconstrained in problem solving. Transform the industry.
- **Embrace Learning - **Engage our community to broaden our perspective. Bring a growth mindset.
In addition to our core values, Addepar is proud to be an equal opportunity employer. We seek to bring together diverse ideas, experiences, skill sets, perspectives, backgrounds and identities to drive innovative solutions. We commit to promoting a welcoming environment where inclusion and belonging are held as a shared responsibility.
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