![JBL Logistics LLP](https://media.trabajo.org/img/noimg.jpg)
Bookkeeper - Part Time
4 weeks ago
Company is into freight forwarding, Logistics, Supply chain
Job title - Complete finance / bookkeeping / billing / Money collection and any accountancy outsourcing of an LLP company
Work requirement - Has experience in accounting for a Freight forwarding, supply chain, logistics and import / export company.
Preferred software - Zoho books only
Work location preferred - Bhandup West 400078 preferred or open for work from home if profile is suitable
Work type - Can be on part time basis or full time basis basis employee requirement ( Full time will be preferred )
Will be on monthly contract basis whereby open for 1 or 2 year contract term
State of company - Company had opened up in 2019 but due to covid shut operations. Now company opening again from scratch.
Designation - Flexible basis employee requirement but should be capable in handling complete finance activities of the company
Reporting to - Founder and Designated Partner ( Partner 1 )
Scope of work
From February 2023 to April 2023 will be company setup stage whereby all transactions will be stuff like purchase of laptops, payment to website developers, payment for company profile, visiting cards vendor payment, salary to few employees, Purchase of office stationery etc. Transactions will be upto INR 20 lakhs per month. Maximum upto 5 export / import / domestic shipments a month.
From April 2023 onwards to December 2023 there will be larger transactions like payment to overseas vendors, payment to Indian vendors, payments to shipping line / airlines etc. Transaction will be upto 55 lakhs per month.Maximum upto 40 shipments a month
From December 2023 onwards to January 2024 there will be around 1.5 crore billing per month and around 100 shipments a month.
Your scope of work:
- Partner 1 Designation - Founder and Designated Partner ( Involved in day to day operations )
Partner 2 Designation - Managing Director (Investor and silent partner )
- Daily bookkeeping of any transactions which are there and submit the excel sheet to Partner 2 ( Investor and silent partner ) CA / Accounts head so she/he can update in her books of account accordingly. Simultaneously you will take the Partner 2 ( Investor and silent partner ) books of accounts on daily basis and ensure it is tallying.
- Smaller payments upto 1 lakh Partner 1 ( Involved in day to day operations ) can also make from his account. You need to ensure that he can claim GST at later stage however.
- Larger payments above 1 lakh Partner 2 ( Investor and silent partner ) bookkeeper will be releasing the same from their end which needs to be monitored
- Monitoring of all expenses in an excel sheet of Partner 1 and sending to partner 2 bookkeeper for monthly repayment
- Any GST filing, TDS filing, Tax items etc will be done by Partner 2 ( Investor and silent partner ) bookkeeper. However you need to monitor it also and ensure it is done according to all compliances
- Most employees will be on an incentive structure ( incentive will be given after tax )
- Tally of all my expenses of last 1 year on opening up company ( All receipts will be provided )
- Billings to any party
- Collection followup with customers which will include
Timely and accurate submission of ledger statements, Invoice wise outstanding statements, and balance reconciliation to customers. Initiating and executing appropriate actions for recovery of overdue debts against customers
Follow up with the customers till the payment is received
Ensure that all details of the calls & updates on collections are kept on record
Effectively track the overdue and collections for customers across the portfolio
To ensure the resolution of invoice-related queries and complaints from customers in a timely and professional manner.
- Collecting documents from all vendors and creating vendors in the system ( Indian vendors and overseas vendors )
- Guiding all the employees on any tax issues and consultancy
Main intention of this bookkeeping activity will be to ensure that
1.) Employees get correct incentive
2.) Partner 1 ( Involved in day to day operations ) who you will be working with gets his profit share ( consultancy fee ) after taxes and all expenses + also profits for ownership share of the company
3.) Partner 2 (Investor and silent partner ) will get his profit share after taxes and all expenses for investing his funds
4.) Ensuring all GST, taxation and any other Accounts related activity is done correctly
5.) Ensuring that Partner 1 saves on taxes as taxes
6.) Day to day consultancy on financial matters
7.) Billings to any party
8.) Collection followup with customers which will include
- Timely and accurate submission of ledger statements, Invoice wise outstanding statements, and balance reconciliation to customers. Initiating and executing appropriate actions for recovery of overdue debts against customers
- Follow up with the customers till the payment is received
- Ensure that all details of the calls & updates on collect
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