Associate Paralegal

3 weeks ago

Mumbai Maharashtra, India NTT Global Data Centers Americas, Inc. Full time

**Make an impact with NTT DATA**
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion - it’s a place where you can grow, belong and thrive.

**Your day at NTT DATA**

The Associate Paralegal is responsible for all contract administration functions necessary to ensure the work of the Legal Department runs smoothly, effectively and contributes to the overall productivity of the team. This position handles information of a highly confidential and critical nature and is focused on contract management functions including tracking deliverables; organization and management of contracts; creation and management of contract templates; managing calendars, meetings, and schedules; etc. This individual must possess excellent communication and interpersonal skills to interact with all levels of the company, as well as external vendors, clients, and outside counsel. Regular, predictable attendance is essential for satisfactory performance.

**What you'll be doing**

**ESSENTIAL DUTIES & RESPONSIBILITIES**
- Review of incoming requests for assistance from the legal department to determine extent of legal involvement.
- Review of incoming contracts to determine whether legal review is required under existing policies and procedures.
- Maintain organization of incoming contracts, correspondence, and other documentation.
- Review of all final contracts for conformity with a checklist of key items to ensure accuracy, and obtain corrections if needed.
- Upload and circulate contracts for execution, follow through on collection of all signatures and save final, completed document
- Ensures all contracts are properly screened, signed and stored in the appropriate file system.
- Calendaring of key deadlines from executed contracts with appropriate departments and/or in appropriate systems.
- Compose and prepare legal correspondence, under the supervision of Vice President, GDC Legal or Sr. Manager, Global Legal Operations
- Gather and prepare information needed for meetings with internal managers or external sources.
- Maintain, monitor, and update Salesforce and DocuSign templates and forms.
- Periodic audit of Legal template use by other departments.
- Interface with Sales as needed regarding sales orders and agreements in Salesforce.
- Assist legal team in updating and revising significant contracts in coordination with other departments.
- Work with Finance department on management and reconciliation of Legal department expenses.
- Organize, maintain and report on special projects for Legal department operations.
- Performs other duties as assigned.

**KNOWLEDGE, SKILLS & ABILITIES**
- Able to be secure and maintain highly confidential information.
- Excellent proficiency with computers to include the utilization of programs such as Word, Excel, Power Point, Outlook, SharePoint and DocuSign.
- Knowledge of CLM systems preferred.
- Relies on experience and judgment to plan and accomplish goals.
- Must be capable of handling multiple projects simultaneously with little supervision.
- Excellent communication and problem-solving skills.
- Experience working special projects for department operational strategy and streamlined efficiencies.
- Excellent interpersonal skills, capable of interacting with all levels and departments.
- Must be a self-starter, well-organized, extremely detail-oriented and an assertive team player, comfortable with ambiguity, willing to take ownership of responsibilities, and possess a high level of positive energy and drive.
- Able to work in a team environment or independently.
- Manages stress in a fast-paced environment effectively.

**EDUCATION & EXPERIENCE**
- High school diploma or GED.
- Associate’s degree or equivalent experience usually obtained with 4 years of job-related experience or Bachelor’s degree.
- A minimum of three to five years’ progressive administrative experience in a legal or executive environment (in addition to education/experience listed above). Preference given for experience in a transactional legal practice or corporate legal department.
- Paralegal certification required.
- Notary certification preferred.
- Project coordination preferred.
- Continued specialization and advanced certification in relative areas required.
- Fluent in English, verbal and written

**PHYSICAL REQUIREMENTS**
- Primarily sitting with some walking, standing, and bending.
- Able to hear and speak into a telephone.
- Close visual work on a computer terminal.
- Dexterity of hands and fingers to operate any required computer keyboard, mouse, and other technical instruments.
- Able to lift and carry up to 20 lbs.

**WORK CONDITIONS**
- Standard office environment and equipment.
- Extensive daily usage of workstation or computer.

**SPECIAL REQUIREMENTS**
- Remote position/office optional
- Must possess a current

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