Admin Executive
6 months ago
1. Employee Onboarding:
- Logistics
- Filling in asset details in asset logs
- Onboarding Kit logistics and company merchandise.
- Group Health Insurance End to End.
- Ensuring the equipment agreement signatures are done in the designated time.
2. Asset Management:
- Reconciling devices against PO and with data from IT Team.
- Issuing Employee equipment agreement.
- Laptop Repair and maintenance.
3. Supplier Management:
- Find and onboard more suppliers/service providers as per the requirement, also to ensure quality goods and services.
- Preparing reports on vendor dues.
- Supplier NDA and Agreements negotiations.
- Supplier Risk Assessment (as and when vendor onboarded) and evaluation (quarterly for each supplier) Vendor/Supplier tracker.
- Maintaining Vendor Tracker.
- Laptop vendors with better rates.
4. Company Events:
- Quarterly Townhalls Anchor, Logistics, Budget, gift, voucher.
- Weekly Team Building Activities - Vendor/logistics.
- Assist in arranging outdoor events.
- Onsite Meet Ups.
- Hampers/gifts/bouquets.
- Stationary
- Adhoc requirements
5. Physical/Floating Office:
- Discussion on office location for the company.
- Handling Daypasses.
6. Employee Engagement Logistics:
- Logistics
- Virtual events, Townhall, R&R, Festival Celebration.
- Anchor/Host requirements.
7. Gifting:
- Corporate Gifting
- Trophies, Certificates
- Adhoc deliveries to employees/suppliers/clients
8. Time Tracking & Leave
- Verify the accuracy of hours logged by each employee in the time tracking tool.
- Ensure that leaves are accurately recorded as 0 hours in the time tracking tool.
- Conduct thorough data verification and furnish the Payroll team with comprehensive Attendance Data.
- Facilitate the allocation of Compensatory Offs.
- Act as the primary liaison with the Hubstaff Support team to address and resolve any issues pertaining to Hubstaff.
9. Announcements:
- Creating Welcome Announcement artwork and publishing in Teams
- Birthday, Work Anniversary Announcements (Creative)
- Ensuring LinkedIn Welcome and Anniversary posts are published
- Festive Greetings
- Collecting comments & preparing promotion post
- Regular posting on company policies, values, fun facts
- Posting about company events
Experience : 2-3 years
Work timings - 2.30 pm -11.30 pm
Location - Pune
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