PMO

7 months ago

Pune Maharashtra, India Barclays Full time

Job Title: PMO

Location: Pune

About Barclays
Barclays is a British universal bank. We are diversified by business, by different types of customers and clients, and by geography. Our businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by our service company which provides technology, operations and functional services across the Group.

Risk and Control Objective
Take ownership for managing risk and strengthening controls in relation to the work you do.

Working Flexibly

Hybrid Working
Structured hybrid role:
Introduction

This is an exciting opportunity to join the Markets Pre Trade team as we build out our PMO function, this role will help contribute to the buildout of future state trading and analytics platforms, making it a great time to join a growing team To manage Execution Risk effectively, deliver on our Group strategy and satisfy all our stakeholders, we must deliver our initiatives consistently and transparently. Programme Management Office (PMO) colleagues ensure initiative delivery is managed in line with the relevant Policies and Standards, using standard processes and tooling to improve the level and likelihood of successful outcomes. They also help to ensure all stakeholders are aware of initiative progress and have the information they need to make the right decisions in a timely manner

What will you be doing?
- Reporting - Coordinates and produces agreed initiative reporting including at least fortnightly uploads to Navigator in accordance with governance standards.
- Planning - Assists PM in plan set-up and baselining. Ensures agreed plan and milestones adhere to guidance (T0, T1, T2 milestones agreed and defined, baselining, dependencies defined and interlocked). Ensures plan is uploaded to Navigator as a workplan. Maintains Navigator workplan by tracking progress and dependencies in line with project plan delivery. Flags milestone risks/changes to PfM. Completes outcome/milestone close process.
- Governance - Responsible for ensuring team follow project governance standards/methods. With the PM, establishes governance structure including ToR for the initiative and ensures alignment with appropriate governance requirements. Acts as secretariat for senior initiative governance forums (agenda, materials, minutes, actions). Owns
- RAIDS - Ensures RAID log (Navigator or offline) is consistent with governance standards and logged in Navigator. Works with PM to escalate portfolio
- level risks and issues.
- Change Control - Manages Project Change Control process - Business Case, schedule, outcomes etc.
- Lessons Learned - Ensures reviews are carried out at end of key phases and at closure with active lessons learned log in place and reports completed.
- QA - CSA, internal audits, ensures all project artifacts are in place as required and manages/tracks approvals.
- Benefits/Outcomes tracking - ensures benefits are articulated, logged as required and tracked to delivery.
- Financials and Workforce Planning - Ensures resources are booking time to Navigator. Draws up resource plan for initiative/programme and sets-up/maintains resource plan in Navigator. Produces monthly actuals from Navigator and external costs from Bus Mgt. Reviews actuals for accuracy with PMs and W/S leads and tracks against forecasts. Reviews and validates financials as per portfolio governance. Requests updates to forecasts from PMs and updates forecasts. Flags issues with project forecasts to PfM. Raises POs for external costs. Assists PM with MTP requests.
- Records management - Records management for artifacts required under governance. Maintains Initiative/Programme SharePoint, DLs, team mailboxes.

What we’re looking for:

- Must have high attention to detail
- Must be able to multi-task efficiently
- Overall should be confident, enthusiastic and proactive
- Demonstrated ability to build strong relationships with senior stakeholders
- Must be able to communicate effectively with other project team members, including Technology, business and Compliance teams
- Have an inquisitive nature; able to work independently to take a problem, break it down, recognise additional questions and find solutions.
- Highly organised, structured and result driven
- Must be able to organise and run meetings efficiently
- Ability to escalate issue to management as appropriate
- Must be self-motivated, setting a high level of professionalism and excellence

Skills that will help you in the role:

- Knowledge and experience of Microsoft packages, including Project, Powerpoint, Word and Excel
- Process oriented with good organizational skills, attention to detail and focus on controls
- Self-motivated, holds high level of accountability for themselves
- Demonstrated analytical, problem solving and planning skills
- Demonstrated written and verbal communication skills.
- Exposure to each stage of the project lif

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