Personal Secretary/assistant

2 weeks ago

Hyderabad, India RSCC Aesthetics Pvt Ltd Full time

As a Managing Director's Personal Secretary/Assistant, your role is crucial in providing administrative support and ensuring the smooth functioning of the office. Your responsibilities may vary depending on the specific needs of the Managing Director and the organization you work for. However, here are some common roles and responsibilities associated with this position:
Calendar management: You will be responsible for managing the Managing Director's schedule, including scheduling and organizing meetings, appointments, and events. This includes coordinating with internal and external stakeholders to find suitable time slots and ensuring all necessary arrangements are in place.

Travel arrangements: You will be responsible for making travel arrangements for the Managing Director, including booking flights, accommodations, transportation, and preparing travel itineraries. This may involve coordinating with travel agencies, managing visas, and ensuring all travel-related documents are in order.

Meeting support: You will assist in preparing meeting agendas, collating relevant documents, and distributing them to participants ahead of meetings. During meetings, you may take minutes, record action items, and follow up on pending tasks.

Office management: You will oversee various administrative tasks to ensure the office operates smoothly. This may include managing office supplies, coordinating maintenance and repairs, handling incoming and outgoing mail, and maintaining organized filing systems.

Confidentiality and discretion: As the Managing Director's assistant, you will handle sensitive and confidential information. It is essential to maintain the highest level of discretion, ensuring that confidential matters remain confidential and are handled appropriately.

Research and analysis: You may be required to conduct research, gather data, and prepare reports or presentations on various topics as requested by the Managing Director. This could involve market research, competitor analysis, or any other relevant information necessary for decision-making.

Relationship management: You will assist the Managing Director in building and maintaining relationships with internal and external stakeholders. This may include managing contacts, scheduling networking events, and coordinating with other departments or organizations.

Task coordination: You will be responsible for prioritizing and managing multiple tasks simultaneously, ensuring deadlines are met and work is completed efficiently. This may involve delegating tasks to other team members and following up on their progress.

Miscellaneous support: You may be required to assist with ad hoc projects, prepare presentations, coordinate special events, and handle other tasks as assigned by the Managing Director.

Remember, the specific duties may vary based on the organization and the preferences of the Managing Director. It is crucial to have excellent organizational and communication skills, attention to detail, discretion, and the ability to multitask effectively in this role.

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Paid time off
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Personal assistant: 2 years (required)
- Secretarial work: 1 year (required)

Work Location: One location

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