Office Receptionist

6 months ago

Bengaluru, India Ripon Tech Solution pvt ltd Full time

As an Office Receptionist, you will be the first point of contact for visitors and clients, providing exceptional customer service and administrative support. Your role is crucial in creating a positive and professional impression of the organization. You will manage the reception area, handle inquiries, and assist in various administrative tasks to ensure smooth office operations.

**Responsibilities**:
1. **Front Desk Management**:

- Greet and welcome visitors in a friendly and professional manner.
- Answer and direct incoming phone calls to the appropriate personnel.
- Maintain a neat and organized reception area.

2. **Visitor and Client Interaction**:

- Provide information and assistance to visitors and clients.
- Ensure that guests sign in and receive the necessary identification badges.
- Notify employees of visitor arrivals.

3. **Communication Handling**:

- Manage incoming and outgoing mail, packages, and deliveries.
- Distribute messages to relevant personnel promptly.
- Respond to general inquiries and provide basic information.

4. **Administrative Support**:

- Assist with scheduling and managing meeting room reservations.
- Coordinate with other departments to ensure seamless communication.
- Perform basic clerical tasks such as photocopying, filing, and data entry.

5. **Office Security and Access Control**:

- Monitor and control access to the office premises.
- Enforce security procedures and policies.

6. **Technology Management**:

- Operate and manage office equipment, such as photocopiers and printers.
- Ensure the proper functioning of phone systems and other communication tools.

7. **Team Collaboration**:

- Collaborate with other administrative staff to support overall office functions.
- Assist in organizing office events or activities.

**Qualifications**:

- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Proven experience as a receptionist or in a similar role.
- Proficient in Microsoft Office Suite and basic office management software.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Professional appearance and demeanor.
- Ability to maintain confidentiality and handle sensitive information.
- Knowledge of basic office equipment and procedures.

**Working Conditions**:

- Standard office hours with occasional flexibility.
- Fast-paced environment with a mix of administrative tasks and customer interactions.
- May require standing or sitting for extended periods.

**Salary**: ₹8,767.57 - ₹26,656.07 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

**Experience**:

- Microsoft Office: 1 year (preferred)
- Front desk - Receptionist: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- English (preferred)

Ability to Commute:

- Bangalore, Karnataka (required)

Ability to Relocate:

- Bangalore, Karnataka: Relocate before starting work (required)

**Speak with the employer**
+91 7975777365

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