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Executive Assistant
6 months ago
About Company
My Billbook is one of our flagship products that allows small businesses to create invoices, manage their outstanding and monitor their stock on the go. My Billbook is currently being used by more than 5M+ businesses across 1000+ towns, with over $6 billion annual transactions and we are growing 100% month on month. Any successful company’s success is defined by how happy their customers are. We at Flobiz, strive to provide the best customer experience to our users. As a customer support associate, you will be responsible for handling customer queries, enhancing customer journey with our product and overall service experience.
Position Overview:
We are seeking a motivated and dedicated individual to join our team as an Executive Assistant to provide support to our CEO. This internship opportunity will offer valuable hands-on experience and exposure to various aspects of executive-level administration and management. The Executive Assistant Intern will assist with administrative tasks, coordination of activities, and contribute to the overall efficiency of the CEO's office. This position requires a proactive mindset, strong organizational skills, and the ability to maintain confidentiality.
**Responsibilities**:
Administrative Support:
Communication and Correspondence:
Meeting Coordination:
Assist in coordinating and scheduling meetings, including booking venues, sending invitations, and organizing catering. Attend meetings with the CEO, take accurate notes, and prepare meeting minutes. Follow up on action items and ensure deadlines are met.
Information Management:
Maintain and organize files, records, and documents in a systematic manner. Assist in conducting research and gathering data for various projects and initiatives. Stay updated on industry news, market trends, and competitor activities, providing relevant updates to the CEO.
Project Support:
Assist in the coordination of special projects, tracking progress, and updating project status reports. Collaborate with cross-functional teams to ensure smooth execution of projects. Contribute ideas and suggestions for process improvement and efficiency.
Relationship Management:
Support the CEO in building and maintaining relationships with key stakeholders. Assist in coordinating and scheduling meetings with board members, executives, and senior leadership. Maintain a professional and courteous demeanor while representing the CEO and the organization.
Miscellaneous Tasks:
Assist with general office duties such as filing, photocopying, and organizing documents. Help with travel arrangements and logistics for business trips. Undertake ad-hoc tasks and responsibilities to support the CEO's objectives.
Qualifications and Requirements:
- Organisation and Time management - Strategic thinking - Stakeholder management - Nuances of running a mid size business - Industry insights - Communication skills - Professionalism and discretion - Computer skills - Multitasking and adaptability - Problem-solving - Attention to detail - Professional development - Interpersonal skills - Ethical conduct
CTC - 5lpa - 6lpa
Job type - Full time, Work From Office
Location - HSR, Bangalore
