Executive Assistant

5 months ago

Bengaluru, India Brightree Full time

ResMed has always applied the best of technology to improve people's lives. Now our SaaS technology is fueling a new era in the healthcare industry, with dynamic systems that change the way people receive care in settings outside of the hospital-and tools that work every day to help people stay well, longer. We have one of the largest actionable datasets in the industry, creating a complete view of people as they move between care settings. This is how we empower providers-with vital insight to deliver the care people need, right when they need it.

We're also ensuring that our health solutions connect to other companies' networks. Because when objectives align, everyone wins. And as we work today to drive better care and lower costs, we're developing more personalized solutions for tomorrow, utilizing machine learning, intelligent care paths, and predictive protocols. If you are an innovator who wants to make an impact we want to talk to you We have exciting opportunities supporting Brightree by ResMed and MatrixCare by ResMed

The Executive Assistant will provide high-level administrative support to the ResMed India Site Leader. This role requires exceptional organizational and communication skills, as well as the ability to maintain confidentiality and handle sensitive information. The Executive Assistant will act as a point of contact between the executive and internal/external stakeholders, ensuring smooth operations and effective time management.

Let’s talk about Responsibilities

Calendar Management:

- Schedule, coordinate, and manage the executive's appointments, meetings, and travel arrangements.
- Anticipate scheduling conflicts and proactively resolve them.

Communication:

- Draft, edit, and proofread documents, reports, and presentations.
- Handle sensitive and confidential information with discretion.

Meeting Support:

- Prepare meeting agendas, materials, and distribute them to participants.
- Attend meetings, take minutes, and follow up on action items.
- Coordinate video and conference calls, as needed.

Travel Coordination:

- Arrange and coordinate domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare travel itineraries and ensure travel-related documents are in order.

Document Management:

- Maintain and organize electronic and paper files, documents, and records.
- Create and manage filing systems for efficient document retrieval.

Administrative Support:

- Assist with the preparation of expense reports and budget tracking.
- Order and maintain office supplies and equipment.
- Perform general administrative tasks as required.

Project Support:

- Assist in project management and follow up on project-related tasks.
- Research and gather information as necessary for executive decision-making.

Relationship Management:

- Liaise with internal and external stakeholders on behalf of the executive.
- Build and maintain positive working relationships with team members and partners.

Let’s talk about Qualifications and Experience
- Bachelor's degree or equivalent work experience.
- Proven experience as an executive assistant or in a similar role.
- Strong proficiency in office software (e.g., Microsoft Office Suite).
- Exceptional organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- High level of discretion and confidentiality.
- Strong problem-solving and decision-making skills.
- Attention to detail and accuracy.
- Professionalism and a proactive approach to work.
- Certification as an Executive assistant or related field.
- Experience with project management tools and software.
- Knowledge of industry-specific terminology or concepts relevant to the executive's field.

Working Conditions:

- The Executive Assistant will be operating in a professional office environment.
- We are committed to fostering work-life balance, and should the job necessitate occasional overtime, we'd ensure flexibility in working hours to accommodate the executive's needs.

Office Location Update:

- We are currently in the process of transitioning our office from one location to another. The new office will be situated in the Bagamane Amber building at Bagamane World Tech Center, near Mahadevapura on Outer Ring Road

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