Executive Assistant

1 week ago

Bengaluru, India Iron Asylum Full time

Job Title: Executive Assistant to the CEO

Location: Akshaya Nagar, Bengaluru

Reports To: Chief Executive Officer


Position Summary:

We seek a motivated and detail-oriented Executive Assistant to support our CEO. This role offers a unique opportunity for a fresher or someone with up to 2 years of experience to work closely with executive leadership, gain hands-on experience in a dynamic environment, and grow professionally. The ideal candidate should be highly organized, proactive, and easily handle multiple tasks.


Key Responsibilities:

  • Calendar & Meeting Management:
  • Assist in managing the CEO’s calendar, scheduling meetings, and coordinating appointments.
  • Prepare meeting materials, and agendas, and take notes as needed to support follow-up on action items.
  • Communication Support:
  • Draft, review, and handle emails, correspondence, and documents on behalf of the CEO.
  • Serve as a point of contact for communication between the CEO and internal/external stakeholders.
  • Maintain confidentiality and manage sensitive information with professionalism.
  • Travel Arrangements:
  • Help coordinate travel logistics, including booking flights, accommodations, and transportation for the CEO.
  • Prepare travel itineraries and necessary documents to ensure smooth travel plans.
  • Administrative & Project Support:
  • Assist the CEO with ad-hoc projects, conducting research and organizing data as required.
  • Support strategic initiatives by providing administrative assistance and keeping track of timelines and deliverables.
  • Event Coordination:
  • Assist in planning company events, team meetings, and other executive-led initiatives.
  • Coordinate logistics, prepare materials, and support event execution as required.


Qualifications:

  • Bachelor’s degree in Business Administration, Communications, or a related field.
  • 0-2 years of experience in an administrative or support role; prior experience as an intern or assistant is a plus.
  • Strong written and verbal communication skills.
  • Detail-oriented, with strong organizational skills and the ability to multitask effectively.


Competencies:

  • Interpersonal Skills: Able to communicate effectively and build positive relationships with internal and external contacts.
  • Proactivity: Self-starter with the ability to anticipate needs and address them proactively.
  • Time Management: Skilled at managing time effectively and prioritizing tasks to meet deadlines.
  • Adaptability: Comfortable working in a dynamic environment and open to learning.


Iron Asylum is an equal-opportunity employer and welcomes applicants from diverse backgrounds.

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