Office Admin Executive

2 weeks ago

India Logic Factor India Full time

**Office Admin Executive**:

- July 29, 2023- |In India- |By**Your mission**:

- You will contribute to the TLF-India office by streamlining office administration and Front Desk activities and making the office a better place to work for our colleagues. You are an individual contributor collaborating along with the staff members to make sure the day-to-day operations execute smoothly at the office.**Your profile**:

- **Office Management**
- Positively attending the office reception activities like meet and greet visitors, attending phone calls and processing the required action/redirecting to the concerned person.
- Supervise administrative office staff (Peons) and divide responsibilities to ensure performance.
- Ensure optimal daily hygiene of the office premises and work area.
- Manage service and maintenance regarding office repairs.
- Vendor management
- Ensure the office supplies are available in enough amounts needed for day-to-day consumption.
- Manage agendas/travel/appointment arrangements for TLF colleagues including Flight Booking, Hotel Booking, VISA process, Travel Insurance and Card, and travel documents.
- Alignment with CA for Vendor Payments.
- **Employee management**
- Manage leaves based on employee requests and communicate to TLF-all.
- Manage yearly holiday calendar and attendance management
- Involved in arranging employee engagement activities with the Socio-cultural committee.
- Arrange office celebrations for dedicated events and festivals.
- Arrange half-day events across the year as well as annual trips.
- Manage employee gifts and voucher arrangements.
- Responsible for managing Mediclaim for our employees - creation of accounts, modification of employee/family details, alerting on the occasion of an emergency, etc.
- Responsible for Sodexo management - informing new members of Sodexo benefits, account creation, and addressing issues/queries.
- Arrange lunch for new employees’ first day and visiting employees from NL/UK/US.
- **PMO**
- Ensure all timesheets are entered completely by regular follow-ups.
- Assist with approved timesheet modifications or week closure in TLFMIS.
- Prepare and share specific customer reports on weekly basis.
- Generate and process monthly invoice approval.
- Process hour-approval for assigned projects.
- **HR**
- Assign unassigned messages in Personio, perform initial screening calls, and plan for the interview rounds.
- Conduct the joining formalities for new employees.
- **TLF specific**
- Participate in weekly and annual management meetings.
- Work with the Office Management to improve the overall office atmosphere.
- Strive to make TLF a great place to work while achieving organizational targets.
- **COMPETENCE REQUIREMENTS**:

- Passionately drive continuous improvements and change (creative & innovative)
- Result-driven & Pro-active attitude
- Outstanding communication and interpersonal abilities
- Excellent knowledge of MS Office
- Strong time-management and multitasking abilities
- Ability to maintain the confidentiality of company information.

***

**EDUCATION REQUIREMENT***:
***Any diploma or Graduation.**JOB EXPERIENCE**:

- Experience with office administration.
- Experienced with usage of MS Office.
- Good customer service and communication skills.
- Highly organized and keen to learn.

**Why us?**:

- This position is offered as a full-time job, where it is also required to work from Office.
- We offer a fun full-time job with competitive packages and benefits which include:
- 5 working days
- Medical Insurance
- Opportunities to grow
- Employee Engagement Activities like monthly games and competitions, team outings, company trips, etc.
- Apart from privilege leaves and sick leaves we also have:

- Birthday Leave
- Marriage Leaves
- Covid Sick Leaves for employees as well as for their immediate family
- Maternity/Paternity Leaves
- Loyalty Leaves
- Bereavement Leaves
- You will be working in a state-of-the-art infrastructure in Ahmedabad, in a professional and international culture, communicating with colleagues around the world (USA, UK & the Netherlands). Performance is rewarded within The Logic Factory. We provide a fun environment where self-reliant people, who want to make a career within TLF, will be well rewarded. We are proud to be a privately-owned company, small enough to meet everyone at the lunch table but large enough to successfully implement the most challenging projects for Fortune 500 Companies around the globe and be seen as a trusted advisor in various industries.**Apply**:

- Resume
- max. file size = 5mb | (.doc /.docx /.pdf)
- Covering letter
- max. file size = 5mb | (.doc /.docx /.pdf)
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