Front Desk Admin

1 month ago


Lower Parel Mumbai Maharashtra, India PKF Proserv Pvt. Ltd. Full time

_**Company Name: PKF Sridhar & Santhanam LLP**_
- **Key Responsibilities**:_

**Welcome and Greet Visitors**: Create a warm and inviting atmosphere by welcoming clients, guests, and employees with a friendly and professional demeanor. Ensure visitors sign in and out as necessary.

**Phone Management**: Answer, screen, and direct phone calls to the appropriate department or individual. Take messages when necessary and maintain a log of incoming and outgoing calls.

**Administrative Support**: Provide administrative support to various departments as needed, which may include data entry, document preparation, and assisting with special projects.

**Mail and Package Handling**: Sort and distribute incoming mail and packages. Prepare outgoing mail and packages, including courier and postal services.

**Appointment Scheduling**: Coordinate and schedule appointments and meetings for company executives, managers, and other staff as required.

**Maintain Clean and Organized Workspace**: Ensure the reception area and front office are clean, organized, and presentable at all times. This includes managing office supplies and ordering new supplies as needed.

**Visitor and Security Management**: Register visitors, issue badges, and monitor security by ensuring that only authorized personnel enter the premises. Respond to security and safety incidents as necessary.

**Customer Service**: Address inquiries and provide excellent customer service to visitors, clients, and employees. Direct individuals to the appropriate personnel to meet their needs.

**Documentation and Record Keeping**: Maintain and update visitor logs, appointment schedules, and other records as required.

**Timesheet Portal Support**: Provide timesheet portal support & assistance to all employees & partners as & when required. It also includes below responsibilities.
- Send new client details to head office for client code creation on portal.
- Creating new project codes in timesheet & maintain record.
- Allocation of project codes to employees & Partners.
- Provide assistance to Partners for timesheet update & submission of travel expenses on portal.
- Extract various reports from timesheet as & when required.

**Master data of Engagement letters & other communications**:

- Prepare engagement letters as requested by team leaders & partners.
- Prepare other communication letters such as consent letters, NOC Letters
- Making entries on SharePoint & issue reference numbers to all engagement letters & other communication letters.
- Maintain full data of draft/signed engagement letters & other communication letters on SharePoint.
- Filing of hard copy engagement letters in office files
- Follow up with team leaders/partners for signed engagement letters & upload it on SharePoint.

**Documents processing on Adobe Echo Sign**
- Upload internal documents on Adobe for online signatures from partners & employees.
- Upload engagement letters on adobe for obtaining signatures from clients & partners.
- Send reminders for pending document

Pay: From ₹20,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Application Question(s):

- Last Salary?

**Education**:

- Higher Secondary(12th Pass) (required)

**Experience**:

- total work: 2 years (required)

**Language**:

- English (preferred)

Work Location: In person



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